Administrator, Payroll & Benefits

Salary Range: $30,000.00 To $35,000.00 Annually

People & Culture
Hours of Work:
This position is for 28 hours per week. The preferred schedule is 5 days per week but flexible for the right candidate and around the pay cycle.

Position Purpose and Summary
The Payroll and Benefits Administrator is responsible for the accurate and timely processing of payroll, ensuring compliance with relevant regulations, and providing exceptional customer service to employees regarding payroll inquiries and issues.

This role reports to the Team Lead, Payroll & Administration and maintains accurate payroll records, processes payroll transactions, and resolves payroll discrepancies.

Key Areas of Accountability
Payroll Processing

Ensure that all information affecting an employee’s pay is processed accurately and on time including new contracts, terminations, salary changes, leaves, faculty payments, etc.

Assist in preparing and submitting the semi-monthly Canadian and US Payrolls.

Run payroll audits to ensure accurate records.

Issue Records of Employment in a timely and accurate manner.

Data Management

Maintain accurate and up-to-date electronic payroll files for all employees.

Maintain and update employee payroll records, as needed, including personal information, pay rates, and tax with holdings.

Update employee time off balances, when necessary.

Employee Support

Address and resolve payroll-related inquiries and issues from employees.

Provide information to employees regarding payroll policies and procedures.

Provide coverage for the Team Lead, Payroll & Administration on all payroll matters, as necessary.

Prepare and submit union deduction and benefit reports on a monthly basis.

Prepare and submit RRSP contributions report to Sun Life.

Reconcile benefit invoices with payroll deductions and make necessary adjustments.

Support the Coordinator, Centres of Excellence with benefits enrolments and changes.

Reporting and Compliance

Generate payroll reports for People & Culture as required.

Assist with internal and external audits by providing payroll data and documentation.

Support in the year-end process including year-end audits as required.

Stay updated on federal and provincial regulations affecting payroll.

Process Improvement

Identify opportunities for process improvements within the payroll function.

Implement best practices and streamline payroll processes.

Leverage technology to enhance payroll efficiency and accuracy.

The Person

Skills and Abilities

Technical Skills

Knowledge of Microsoft 365 suite.

Knowledge of ADP considered an asset.

Strong understanding of Canadian payroll regulations and tax laws.

Payroll processes and compliance requirements.

Benefits administration practices.

Communication and Interpersonal Skills

Excellent written and verbal communication skills.

Ability to collaborate with various departments and stakeholders.

Strong problem-solving and analytical skills.

Ability to handle sensitive employee information with the utmost confidentiality and security.

Attention to Detail

High attention to detail and accuracy.

Ability to manage multiple priorities and meet deadlines.

Personal
Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.

A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community.  Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant.  Strength of character and reputation, integrity, focused.  A winsome personality with a positive and friendly attitude.

Servant-Leader Way of Life
Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

Key Internal Interactions
Reports :
Not Applicable

Reports to :
Team Lead, Payroll & Administration

Standards & Requirements
Education :
Undergraduate degree, courses with the National Payroll Association is considered an asset.

Experience : 2+ years of experience in payroll…