Accounts Payable Specialist PartTime

Job Description

Job Title:
Accounts Payable Specialist

Job Summary: The Accounts Payable Specialist is responsible for the accurate processing, verification, and payment of invoices while ensuring compliance with established policies and procedures. This role supports financial operations through data entry, vendor maintenance, payment processing, and communication with internal and external stakeholders. The position requires strong attention to detail, organization, and the ability to meet deadlines in a fast-paced environment.

• Review and audit invoices for proper coding, approvals, accuracy, completeness, and compliance with payment policies
• Enter invoices into the accounting system, ensuring accurate vendor information and payment amounts
• Maintain and update vendor records, including facilitating electronic payment enrollment
• Process check runs, including payment preparation, review, approval coordination, and distribution
• Generate and transmit positive pay, electronic check files, and student refund files to banking partners
• Reconcile vendor statements, investigate discrepancies, and coordinate with vendors on outstanding items
• Communicate with internal departments regarding budget variances and payment inquiries
• Assist with employee reimbursements, invoice processing, and cross‑functional coverage as needed
• Support monthly journal entries, year‑end close processes, and special projects
• Maintain confidentiality and security of financial records and documentation
• Assist with void and reissue check processing
• Troubleshoot payment transmission issues with banks and external partners

• Prior experience in accounts payable or general accounting functions
• Strong data entry accuracy and attention to detail
• Familiarity with accounting systems and financial processes
• Ability to manage multiple priorities and meet deadlines
• Strong communication and problem‑solving skills

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.