School Office Manager - St. Matthias Apostle - Lanham Maryland

School Office Manager - St. Matthias the Apostle - Lanham Maryland

Job Category
:
School Administration

Requisition Number
: SCHOO
002990

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• Posted :
  March 31, 2026
• Full-Time
• On-site
• Rate: $22 USD per hour

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The Academy of St. Matthias the Apostle is seeking a highly organized, mission-driven School Office Manager to oversee front office operations, financial processes, and family engagement systems. This role serves as a key liaison between the school, families, and the Archdiocese, ensuring that all operations reflect excellence, professionalism, and Catholic values.

The ideal candidate brings a strong accounting background, attention to detail, and the ability to support families with clarity, compassion, and discretion.

The hourly rate for this role is $19.00 to $22.00 with excellent benefits.

Oversee daily operations of the school office

• Manage calendars, scheduling, and school-wide communications
• Coordinate meetings, events, and vendor relationships
• Maintain organized systems for records, files, and compliance

Financial Management & Accounting (KEY PRIORITY)

• Manage tuition accounts and support families using FACTS
• Monitor billing, payments, and financial records
• Serve as liaison to bookkeeper and Archdiocesan financial offices
• Assist with payroll processes and reporting
• Support financial aid tracking, scholarships, and account adjustments
• Communicate professionally with families regarding tuition and balances

Support & Engagement

• Serve as a welcoming and professional point of contact for families
• Assist families with enrollment, re-enrollment, and financial processes
• Provide clear, compassionate communication regarding school policies
• Maintain confidentiality while supporting sensitive family situations

Administrative & HR Support

• Assist with onboarding, compliance, and staff documentation
• Support Safe Environment and Child Protection processes
• Coordinate volunteers and service hour tracking
• Support leadership projects and school initiatives

Required:

• Strong accounting or financial management experience
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (especially Excel)

Preferred:

• Experience with FACTS SIS/Financial or similar systems
• Experience working in a school or family-centered environment
• Bilingual (Spanish preferred)

• Professionalism and discretion
• Problem-solving and initiative taker
• Alignment with Catholic mission and values

Please forward your resume to: principalthias.org

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.