School Office Manager - St. Matthias Apostle - Lanham Maryland

Position: School Office Manager - St. Matthias the Apostle - Lanham Maryland
The Academy of St. Matthias the Apostle is seeking a highly organized, mission-driven School Office Manager to oversee front office operations, financial processes, and family engagement systems. This role serves as a key liaison between the school, families, and the Archdiocese, ensuring that all operations reflect excellence, professionalism, and Catholic values.

The ideal candidate brings a strong accounting background, attention to detail, and the ability to support families with clarity, compassion, and discretion.

The hourly rate for this role is $19.00 to $22.00 with excellent benefits

Oversee daily operations of the school office

* Manage calendars, scheduling, and school-wide communications

* Coordinate meetings, events, and vendor relationships

* Maintain organized systems for records, files, and compliance

Financial Management & Accounting (KEY PRIORITY)

* Manage tuition accounts and support families using FACTS

* Monitor billing, payments, and financial records

* Serve as liaison to bookkeeper and Archdiocesan financial offices

* Assist with payroll processes and reporting

* Support financial aid tracking, scholarships, and account adjustments

* Communicate professionally with families regarding tuition and balances

Support & Engagement

* Serve as a welcoming and professional point of contact for families

* Assist families with enrollment, re-enrollment, and financial processes

* Provide clear, compassionate communication regarding school policies

* Maintain confidentiality while supporting sensitive family situations

Administrative & HR Support

* Assist with onboarding, compliance, and staff documentation

* Support Safe Environment and Child Protection processes

* Coordinate volunteers and service hour tracking

* Support leadership projects and school initiatives

Qualifications

Required:

* Strong accounting or financial management experience

* Excellent organizational and multitasking skills

* Strong communication and interpersonal skills

* Ability to handle confidential information with discretion

* Proficiency in Microsoft Office (especially Excel)

Preferred:

* Experience with FACTS SIS/Financial or similar systems

* Experience working in a school or family-centered environment

* Bilingual (Spanish preferred)

Core Competencies

Professionalism and discretion

Problem-solving and initiative taker

Strong customer service mindset

Alignment with Catholic mission and values

Please forward your resume to: principalthias.org