Accounts Payable Clerk

The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our School District will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another.

We look forward to your interest!

Title: Accounts Payable Clerk

Reports To: Assistant Director of Business Administration

Takes Direction From: Chief Financial Officer, Assistant Director of Business Administration, and Supervising Bookkeeper

Schedule/Calendar: 7.5 hrs./day 37.5 hrs./week 261 days/year

The Accounts Payable Clerk's principle duties involve processing payments to vendors using financial software. This includes the matching of purchase orders, invoices, and packing slips to ensure correct payment. This individual interacts extensively with vendors and District staff and maintains vendor files including W9 forms and EFT/ACH information.

• Verifies invoice correctness with purchase order and packing list to process vendor checks for the District's General Fund
• Researches and resolves issues between vendors and the District
• Maintains vendor files including addresses, W9's, and EFT/ACH information
• Provides information to staff regarding payment and purchase order status
• Issues state sales tax exemption certificates when necessary
• Maintains previous years' accounts payable accrual records
• Assists District staff with accounts payable questions/concerns
• Provides information to schools and departments to facilitate the payable process
• Maintains and reviews Special Education compensatory education and settlement agreement accounts
• Performs other duties as requested by Business Office administrators
• Files and/or scans accounts payable documents into storage
• Provides backup for Activity/Fixed Asset Bookkeeper

• Associate's degree highly desirable
• High School Diploma required

• Minimum two years in accounts payable

• Proficiency in Microsoft Office applications and the ability to learn current financial software applications.
• Proficiency with Google and all associated functions: email, calendar, docs, sheets, and slides, etc.
• Good written and verbal communication skills as well as conflict resolution skills.
• Ability to multitask and handle large volume of work.
• Ability to meet deadlines.

ADA Compliance:
Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.

(Choose one of the following.)

• Sedentary – involves sitting most of the time. Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects.
• Light work – If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the incumbent sits most of the time, the job is rated for light work. The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects.
• Medium work – The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects.
• Heavy work – The incumbent should be able to exert up to 100 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects.
• Very heavy work – The incumbent should be able to exert in excess of 100 lbs of force occasionally, and in excess of 50 lbs of force frequently, and in excess of 20 lbs of force constantly to move objects.