Accounts Payable Specialist

Title:

Michigan AEYC Accounts Payable Specialist

Position Type:
Full-time employee, non-exempt

Reports To:

Director of Accounting

Location:

Michigan AEYC staff members work flexible hours in a remote arrangement. The Accounts Payable Specialist will need to live within a reasonable distance of the Lansing, Michigan office to be able to perform duties in the office on a weekly basis at a minimum.

The Accounts Payable Specialist plays a key support role in the day-to-day accounting functions of the organization. This position supports the accounting team in ensuring timely and accurate processing of accounts payable invoices, expense reporting and payments, as well as maintaining organized financial records.

• Bachelor’s degree in accounting, finance, business management or related field.
• Two to four years’ experience in accounting, bookkeeping, or related experience required.
• Proficiency with computer technology including accounting software and Microsoft Office. Experience with fund accounting and/or use of Blackbaud Financial Edge Accounting Software preferred.
• Ability to work with diverse individuals and organizations.
• Prior to employment, candidate must pass a drug-screening test and undergo a reference and security check.

• Coordinate the enrollment and auditing of vendor records in FENXT
• Maintain vendor records including W-9 collection and assist with 1099 tracking and reporting.
• Track vendor enrollment status within the Payment Assistant portal and resolve discrepancies.
• Review and approve invoice requests in accordance with organizational policies and approved budget allocations.
• Communicate with internal staff regarding invoice submissions, approvals, and expense documentation.
• Track and maintain prepaid expense schedules and assist with reclassification of prepaid expenses as they are recognized.
• Prepare and assist with payment processing (checks, ACH, and electronic payments).
• Assist with preparing journal entries related to accounts payable and expense activity.
• Assist with monthly reconciliations including accounts payable and credit card accounts.
• Maintain accurate and organized financial records and documentation for audit and compliance purposes.
• Respond to vendor inquiries and resolve discrepancies.
• Attend Michigan AEYC programs, events, and meetings as requested.
• Perform other work-related duties as assigned.

Michigan AEYC is committed to providing our employees with a comprehensive and competitive package.

• Competitive starting salary between $25.00 to $27.00 per hour
• Medical, dental, and vision insurance
• Retirement plan with employer match
• Employer paid life insurance, and short- and long-term disability.
• Generous paid time off includes most major holidays.
• Paid parental leave.
• A supportive and collaborative work environment where you can learn and grow.
• Opportunities for professional development and advancement

Michigan AEYC is an Equal Opportunity Employer and complies with ADA regulations as applicable.