Accounting Assistant ; Accounts Payable

Position Overview

Accounting Assistant 5-E7 – This position is responsible for the pre‑audit and processing of vendor payments for CFA/FOA utilities budget in SIGMA. The position processes commodity and non‑commodity based payments, journal vouchers, and correcting entries in SIGMA. This role interacts with other department staff and vendors.

Accounting Assistant 8 – This advanced level worker is responsible for the pre‑audit and processing of payments for CFA/FOA utilities budget in SIGMA. The role reconciles and processes commodity and non‑commodity based payments in SIGMA, handles journal vouchers and correction documents, ensures all transactions post correctly to balance sheet accounts, applies proper chart of account coding and event types, and explains work instructions to other Accounting Assistants.

Hybrid arrangement: the selected candidate is expected to work a minimum of the first two weeks in the office to assist in learning the position. There is no option for this position to be fully remote; it requires commuting to Grandview Plaza in Lansing 50% of the pay period.

Pre‑audit and process vendor payments for CFA/FOA utilities budget in SIGMA. Process commodity and non‑commodity based payments. Handle journal vouchers and correcting entries. Reconcile payments and ensure correct posting to balance sheet accounts. Apply appropriate chart of account coding and event types. Provide guidance to other Accounting Assistants as needed. Interact with other department staff and vendors.

Education:

Completion of high school or equivalent.

• Accounting Assistant 5 – No specific type or amount required.
• Accounting Assistant 6 – One year of administrative support experience.
• Accounting Assistant E7 – Two years of administrative support experience, including one year equivalent to an Accounting Assistant 6, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.
• Accounting Assistant 8 – Three years of administrative support experience, including one year equivalent to an Accounting Assistant E7, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.

Background check may be required. The Department of Corrections may screen out applicants convicted of a felony in accordance with Public Act 191 of 2017. Applicants convicted of a misdemeanor or felony are ineligible until satisfactory completion of any sentence imposed, including parole or probation.

The Michigan Department of Corrections is a Veteran Friendly Employer. This position is not an E-Verify employer and does not sponsor visa applications.