Office Coordinator

Description

Douglas J is a pioneer in the beauty industry, with high‑end Salon/Spas and Cosmetology Institutes across Michigan, Tennessee, and Nebraska. We’re also a community that nurtures talent, provides exceptional service, and gives back to our communities.

Are you a detail‑oriented professional with a heart for service and a knack for organization? At Douglas J, we’re looking for an Office Coordinator to support the administration and management of the resource team offices at Douglas J Corporate.

You’ll be a key part of our team, ensuring the teams you serve operate smoothly and successfully.

• Ensure that all events on the Education calendar are set up for success: reserve locations and prepare them, coordinate staffing of instructors and provide them the needed information, communicate with class registrants to confirm understanding, collect proper registration fees before class start, work with the Education team to cancel or reschedule classes if necessary, and market future classes to interested parties.
• Greet guests and visitors to the Douglas J offices and direct them to their intended destinations.
• Provide support for staff meetings in conference areas, including coffee, supplies, meals, etc.
• Manage the travel function for employee and guest travel.
• Manage mail: sorting and distributing mail, corporate and mass mailings, tracking postage, UPS mailings, UPS accounts, inter‑office mail, and maintaining postage supply.
• Maintain an appropriate level of office and kitchen supplies and order when needed.
• Handle administrative tasks as assigned, including filing, collating binders, answering phone, organizing meetings for executives, and pulling and tracking various reports.
• Perform other duties as assigned.
• Work a 30–40 hour week, Monday‑Friday, 8:30 AM–3 PM or longer when needed.

• Strong verbal and written communication skills.
• Extremely detail‑oriented and organized.
• Reliable transportation for picking up supplies and occasional local deliveries.
• Self‑driven with the ability to multi‑task and manage time efficiently.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and Access.
• Friendly, pleasant attitude.
• Demonstrated independent judgment skills and decision‑making ability.
• 1–2 years of office/administrative experience preferred.
• Polished, professional image consistent with the Douglas J Image Principle.

• Individuals will sit, stand and walk throughout a typical working day.
• Filing items will require reaching above shoulder level and below the waist, as well as twisting, standing, walking and bending.
• Individuals will sit the majority of a typical working day.
• Work environment requires constant use of a multi‑line phone system and computer.
• Will lift up to 25 pounds for files or supplies.
• This position will require exposure to salon or institute environments which include chemicals utilized in the cosmetology industry.
• Primary working environment is that of a typical office, and will require use of traditional office equipment including a computer, phone, fax machine, etc.