Permit Specialist

DEPARTMENT SUMMARY

This role will support the Gas Engineering Asset Planning department by performing technical support functions within the Permit Coordination team. The Permit Coordination team is responsible for reviewing all preplanned work for needed permits, applying for permits, detailed permit tracking, bond recovery, among many other functions that support the goals and objectives of Geospatial & Gas Asset Management (G&A).

The position will function as a technical support role for gas permitting in their assigned area. This will include the following responsibilities:

• Monitor and utilize SAP tasks for each permit
• Complete check requests/bond requests & invoicing for jobs that have fees come in after the fact, including calculation of permit fees
• Notifies to city/state/township of construction dates
  • Start notices
  • Completion notices
• Database management for:
  • Permit Tracking – ensure understanding of all permits applied for/received
  • Inspection Escrow Tracking – ensure understanding of all outstanding inspection escrows to ensure proper refunds
  • Bond Tracking – ensure understanding of all outstanding bonds / ensure refunds are requested and obtained
• Communicate with Restoration department on clean‑up schedule
• Communicate with Scheduling on construction schedule
• Track and coordinate all permits and bonds so we can better understand and quantify the annual amount of work and spend in this area
• Deliver and pick up permits at Permit Agency buildings
• This position will support the entire gas permit department throughout lower Michigan
• Strong communication, analytical, diagnostic, facilitation and computer skills are essential
• Database management skills
• Valid driver’s license with the ability to deliver and pick up permit packets
• Must be flexible, have demonstrated strong administrative skills and able to set priorities in a changing environment
• Organization and the ability to create, modify and utilize databases is a must

The following skills will set you apart from others:

• Experience utilizing SAP
• Experience utilizing MS Excel, MS Word, MS PowerPoint, MS Access, MS SharePoint, and MS Visio
• Experience utilizing Adobe Acrobat
• Experience utilizing Microstation
• Construction print reading and interpretation

• High School Diploma Required
• Associates Degree or higher education preferred
• Proficient with Microsoft Office Suite, Excel, PowerPoint, Word, Access, PC Proficient