Part Time Office Assistant Senior

Classification Title

Part Time Office Assistant Senior

$21.19 - $27.41

Veterans Services

05/21/2026

06/04/2026 12:00 a.m.

Non-exempt - overtime pursuant to Collective Bargaining Agreement

Just cause subject to probationary period

Part-time (Up to 29 hours per week) position. The current start time for this position is 8:30 a.m.

Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment.

• Determines eligibility for programs funding in following policies and program directives.
• Performs data entry for record keeping, tracking, registration, inventory and ordering.
• Maintains inventory of perishable/non‑perishable supplies and materials.
• Updates and maintains computer records at the office, County and State of Michigan level.
• Processes invoices as accounts payable/receivable, prepares and submits requests for payment of invoices and posts payment entries.
• Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedules appointments, sets court dates, etc.
• Assists customers in person, online or over the telephone.
• Receives (cashier) payments/money for fees, fines, assessments, permits, tax payments, prepares and makes daily bank deposits, etc.
• Performs bookkeeping to balance accounts, requests checks, makes journal entries, maintains spreadsheets, etc.
• Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others.
• Operates a variety of computer database software programs required for efficient operation of services.
• Arranges Interpreter Services, coordinates scheduling and processes billing arrangements.
• Audits accounts (internal/external), verifies debits/credits, applies appropriate adjustments and updates account status.
• Reviews forms, letters and legal documents for accuracy, corrects errors or rejects forms to the originator for correction and resubmission.
• Provides office administration and phone support to department staff, supervisors, managers and department directors.
• Schedules appointments, events, hearings and/or meetings for staff, consultants, attorneys and others.
• Operates an automobile to perform assigned job functions.
• Performs related duties as assigned.

• High school diploma or GED equivalent
• One (1) year of office clerical work experience

• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

• Associate’s degree or higher
• Three (3) or more years of office clerical, bookkeeping or accounting related work experience

• Modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
• Principles and practices of basic bookkeeping and invoice processing
• General clerical/administrative support and secretarial processes common to office administration
• Accounts receivable and payable procedures
• Payroll processing and timekeeping
• Manual and electronic filing and record keeping procedures and retention schedules
• HIPAA and other laws or County policies for maintaining record confidentiality
• County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation
• A variety of programs eligibility, enrollment and verification policies and practices
• Database applications and report writing, data mining and collection for operational review (Financial/Electronic Medical Records, Court Case Management and others)

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing…