Administrative Assistant

The Administrative Assistant (Human Services) provides high-level executive and operational support directly to the Human Services Director and assists in coordinating the overall functions of the Human Services Department and its sub-departments, including Anishnabaabek Family Services, Human Services, Elders Department, Behavioral Health, and the Strongheart Center.

This position plays a critical role in providing executive support to the Human Services Director and supporting departmental organization, compliance, reporting, budgeting processes, communication, and internal coordination. While this role may provide limited front-desk support as needed, its primary function is administrative management, executive-level support, and operational coordination rather than direct client intake. The Administrative Assistant ensures that departmental systems, documentation, and workflow processes operate efficiently and professionally.

• High School Diploma or GED required;
  Associate degree in Business Administration, Public Administration, Human Services, or related field preferred
• Minimum three (3) years of progressively responsible administrative experience
• Experience supporting executive or senior-level leadership preferred
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, Publisher) and database systems
• Demonstrated ability to manage confidential and sensitive information
• Strong organizational and time management skills
• Valid unrestricted Driver's License and ability to be insured under GTB policy

• Provide direct executive/administrative support to the Human Services Director, including calendar management, scheduling, correspondence, and document preparation
• Prepare reports, presentations, meeting materials, and briefing documents for Tribal Council, leadership meetings, and external partners
• Draft correspondence, memoranda, and departmental communications on behalf of the Director
• Coordinate travel arrangements, meeting logistics, and event planning for the Director
• Maintain departmental policy and procedures manuals and ensure documentation is current
• Assist in coordinating operations across all Human Services sub-departments to promote consistency and communication
• Track departmental deadlines, reporting requirements, grant submissions, and compliance documentation
• Support budget monitoring activities, including processing requisitions, tracking expenditures, and maintaining financial documentation
• Assist in preparing budget worksheets, financial tracking documents, and program accountability reports
• Maintain organized electronic and physical filing systems in compliance with Tribal, State, and Federal requirements
• Monitor and maintain departmental inventory of office supplies and administrative resources
• Ensure records and administrative documentation are maintained in accordance with confidentiality and regulatory standards
• Assist with maintaining procedural documentation required for audits, grant monitoring, and internal reviews
• Coordinate document flow for purchase orders, check requests, travel requests, personnel paperwork, and other administrative processes
• Maintain statistical data and reporting logs as directed
• Serve as a liaison between the Human Services Director and sub-department staff
• Facilitate internal communication and assist with coordinating department-wide meetings
• Provide professional customer service to Tribal members, partners, and visitors when interacting with the Director's office
• Provide backup reception support only when necessary and not as a primary responsibility
• Maintain strict confidentiality of all client, personnel, and program information
• Comply with all GTB policies and procedures
• Participate in professional development and required trainings
• Perform other administrative duties as assigned by the Human Services Director

• Excellent written and verbal communication skills
• Strong organizational, prioritization, and multi-tasking abilities
• High level of discretion and professional judgment
• Ability to handle sensitive information with integrity
• Ability to manage competing deadlines in a fast-paced environment
• Strong attention to detail and follow-through
• Professional demeanor and ability to interact respectfully with Tribal citizens and leadership

• High School Diploma or GED required
• Associate degree preferred;
  Bachelor's degree in related field a plus
• Minimum three (3) years administrative experience; executive-level support experience preferred

• Valid driver's license and acceptable driving record required.
• Must be capable of traveling to all GTB Government properties when needed.

• Must successfully complete a background investigation, drug, and alcohol screenings.
• Must adhere to strict confidentiality and GTB fiscal and personnel policies.

• None

• Standard office equipment including computers, printers, copiers,…