Administrative Support Assistant - Estate Planning & Taxation

Job Category: SECRETARIAL SUPPORT

Requisition Number: ADMIN
001647

• Posted:
  April 8, 2026
• Full-Time

Bloomfield Hills, MI, United States

Dykema Gossett PLLC, a leading national law firm, is recruiting for an Administrative Support Assistant in Bloomfield Hills, Michigan. The core duties and responsibilities of this position revolve around supporting others and delivering exceptional customer service. Under the supervision of the Office Administrator, the ASA is responsible for providing administrative support to meet the daily needs of the office location. The role involves supporting the Estate Planning and Taxation team by assisting with general estate and trust administration, managing calendars, editing estate planning documents, preparing confidential correspondence and assisting with complex corporate reports.

The assistant will also assist with estate planning signing binders, mailings/tax filings, attorney time entry and billing, opening matters/new business intake (NBI), and making travel arrangements when needed. The ideal candidate should be highly organized, detail‑oriented, and proficient in Microsoft Office Suite and PDF manipulation software. Strong written and verbal communication skills, experience with document management systems, and the ability to prioritize and manage multiple projects are essential.

Dykema offers an excellent salary and benefit package, including transportation assistance. Dykema provides a professional, diverse and collaborative workplace where all employees can thrive. Dykema has achieved, and continues to participate in, Mansfield Certification. Our work environment is business casual.

• Provides day‑to‑day support to attorneys and other legal professionals in the Estate Planning and Taxation practice group including assisting with preparing, organizing, executing and filing documents.
• Creates, types, modifies and saves correspondence, memoranda, notes, outlines, legal documents, abstracts, charts, forms, etc., whether from drafts, originals or dictation.
• Copies and scans documents; and creates/updates binders.
• Assists with numerous client tax returns throughout the entire calendar year and the annual tax deadline. Includes copying, scanning, binding, etc., for mailings.
• Assists with specialized filings and mailings which include copying, scanning, etc. for mailing to the IRS.
• Enters new clients and matters by preparing and submitting conflict check forms, screening forms and new matter request forms through NBI system.
• Enters attorneys’ time and expenses from logs, diary notes, correspondence, etc., which include month‑end reporting, scanning/sending all PGL monthly prebills to billing coordinator(s) for processing and invoicing to clients. Maintains reports and organizes prebills by month for easy retrieval and review.
• Assists legal support team with service and processing of court documents, maintaining and updating pleading clips that contain probate filings; may assist with research to locate specialized/historic client documents.
• Scans, logs and uploads documents, emails and files into firm’s electronic document management system (Net Docs); provides backup administrative support for Administrative Assistants.
• Assists attorneys with scheduling; makes travel arrangements.
• Assists document clerks with overflow filing needs, including organizing client, attorney or section files.
• May assist with training of interns or other support personnel on Estate Planning basic functions.
• Performs other administrative duties as assigned by Office Administrator.

• High School diploma plus two years of post‑high school education and related work experience required;
  Associate’s Degree or higher preferred.
• Prior experience working in Estate Planning, Taxation, Probate or related legal practice area is required.
• Detail‑oriented, highly organized with a high level of professionalism.
• Excellent written and oral communication skills required, including ability to effectively draft and proofread business and legal documents.
• Exceptional customer service skills required; ensures total customer satisfaction…