High School Receptionist​/Athletic Secretary

High School Receptionist/Athletic Secretary

District/Organization: Constantine Public Schools
Position/Type: Other, full time

Qualifications:

• High School Diploma; experience preferred
• Ability to operate a personal computer and related software
• Skills in human relations and communication
• Ability to plan and organize; good work habits
• Ability to effectively present information and respond to questions

High School Front Desk & Reception Duties:

• Community and Staff Liaison: Warmly greet visitors, answer and route incoming phone calls, take accurate messages, and distribute mail.
• Administrative Support: Type, prepare, distribute, and file correspondence, records, mailings, and building reports for principal and building needs.
• Attendance & Truancy Tracking: Oversee daily student attendance data, manage truancy tracking logs, and handle related school-to-home correspondence.
• Student Record Maintenance: Safely manage, organize, and archive high school student cumulative files and active record databases.
• Weekly Health Reporting: Prepare and submit required weekly communicable disease reports to designated public health and administrative authorities.
• Student Support & Safety: Provide appropriate first aid care and distribute medications in strict accordance with District policy.
• Operational Support: Process volunteer background checks according to District protocols. Orient substitute teachers to building layouts, schedules, and daily plans.
• Office Efficiency: Order and maintain office supplies, operate standard duplicating/office equipment, and manage the distribution of community and district flyers.

Athletic Department Support

• Event Coordination: Contract sports officials and collaborate closely with the assignor for home contests to guarantee proper scheduling and event staffing.
• Public Communication: Update and maintain the athletic page of the school website; utilize specialized software programs and district social media accounts to keep the public promptly informed of scheduling changes.
• Compliance & Administration: Assist the Athletic Director with student-athlete academic and physical eligibility monitoring. Prepare coaching contracts and orient new coaches regarding Athletic Office paperwork requirements.
• Financial Tracking: Accurately handle gate receipts from athletic events and strictly follow established district procedures for depositing funds.
• Confidential Assistance: Maintain detailed athletic records and files, serving as a confidential administrative assistant to both the High School Principal and the Athletic Director.