Executive Secretary

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** Overview & Benefits
** Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan's leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.

When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward.

For more information about Oakland County benefits and employee perks, please visit:##
** General Summary**$60,057 - $80,464

This position is onsite.

What You'll Do:

- Manage complex calendars, schedule meetings, and attend meetings as needed to document key discussions and action items
- Screen calls, inquiries, and correspondence, directing matters to appropriate parties and ensuring timely follow-up
- Maintain and organize both electronic and paper filing systems related to human resources, budgets, reports, and departmental operations
- Assist with administrative functions related to operating budgets, reporting, and internal procedures
- Identify and address discrepancies that deviate from established administrative policies and procedures
- Utilize Microsoft Office and department-specific systems to produce high-quality documents and reports

Why You'll Love It:

- Work closely with executive leadership and contribute to high-level decision-making processes
- Be a central point of coordination for important departmental initiatives and communications
- Gain exposure to a wide range of administrative, operational, and public-facing functions
- Thrive in a dynamic role that values organization, professionalism, and attention to detail##
** Minimum Qualifications
** REQUIRED MINIMUM QUALIFICATIONS
* Be a high school graduate or have a certificate of successful completion of the General Educational Development (GED) Test.
* Have had four (4) years of full-time clerical experience.

NOTE:

Course work at an accredited college, university, or business school in a related area may be substituted for up to two (2) years of the required clerical work experience on a year-for-year basis.

SUPERVISION EXERCISED May provide technical assistance, training, orientation, check the work of and/or assign work to office support employees.

ESSENTIAL JOB FUNCTIONS Acts as confidential secretary to administrators and performs the following types of duties: screens the public to determine the nature of requests or problems, schedules appointments, takes messages, refers clients to proper parties, and performs related public relations activities.

Composes general letters and memoranda from rough drafts or general instructions, involving the assembly of data from various records and files. Uses discretion and judgement in the preparation of such correspondence and e-mail.

Takes and transcribes dictation received from one or more persons involving general correspondence, departmental memoranda, e-mail, reports, standard office records, special and annual reports, legal documents, and other matters related to departmental operations.

Supervises and/or assists in the preparation and maintenance of departmental accounting, human resources, payroll, or other related documents and records.

Answers general inquiries regarding policies or procedures by providing information requiring general interpretations and familiarity with departmental operations. Refers questions to appropriate parties as needed.

Formulates, recommends and, on approval, implements procedural changes in office clerical operations and/or certain departmental administrative procedures.

Selects and/or gathers specific information or desired materials from other individuals and employees as needed for effective department administration, as requested by supervisor or according to departmental procedures.

Participates in the preparation of budget documents and the maintenance of related forms and paperwork.

Sends, routes,…