Administrative Assistant

Position Overview

Administrative Assistant – A role that supports the operations of a fast‑paced manufacturing environment. The position focuses on vendor bill management, payroll processing, filing, documentation, and communication with staffing agencies and vendors.

• Accurately enter, track, and manage vendor bills while ensuring timely payments by adhering to terms and coordinating with vendors for required documentation.
• Establish and maintain strong relationships with staffing agencies, keeping them informed of open positions and requirements.
• Diligently maintain a comprehensive record of temporary staff, including positions and hourly wages.
• Handle temporary staff payroll, ensuring accuracy and punctuality.
• Perform basic filing duties, organizing and maintaining a well‑structured document management system.
• Type and prepare quotes for various purposes with professionalism and attention to detail.
• Analyze and manage monthly credit card statements to ensure accuracy and clarity.
• Use Microsoft Word, Excel, and Outlook proficiently for daily administrative tasks.

• High school diploma or equivalent and at least one year of manufacturing or administrative work experience.
• Previous experience in an administrative role – preferred.
• Strong knowledge of Microsoft Word, Excel, and Outlook.
• Excellent communication and interpersonal skills, fostering a collaborative work environment.
• Superior attention to detail and organizational abilities.
• Ability to work independently, adapt to changing priorities, and solve problems.
• Eagerness to take on challenges and grow in the role.

Hourly pay: $15.00–$18.00 (based on experience).

Schedule:

Monday–Friday. Shift: 1st shift 6:30 am–5:00 pm.

• Requires sitting or standing, reaching, bending, and moving around the facility.
• Regular lifting up to 40 lbs.
• Personal protective equipment includes safety glasses, protective gloves, and arm sleeves.

• 401(k) plan.
• Health, dental, and vision insurance.
• Disability insurance.
• Life insurance.
• Paid time off.

Business casual.