Administrative Assistant - Allied Health Department; Internal Bid

Administrative Assistant – Allied Health Department (Internal Bid Only)

Our college strives to make a positive difference in people’s lives through accessible and excellent educational programs and services.

Washtenaw Community College seeks to recruit and retain a productive workforce as a reflection of our commitment to serve our community and to build on the success of our students, faculty & staff. Washtenaw Community College is committed to creating a welcoming environment.

Washtenaw Community College is an Equal Opportunity Employer.

Position Title:

Administrative Assistant – Allied Health Department (Internal Bid Only)

Position is:
Regular full-time

Position Type:
Staff Position (Full Time/Part Time)

Department/Office:
Instruction

This posting is for current OPTA union members employed at WCC for a minimum of 9 months.

Why Join WCC?

• An inclusive, welcoming environment for our students, faculty & staff
• 4:1 Employer Match for Retirement
• Tuition reimbursement for colleges outside WCC

The Allied Health Department Secretary will provide secretarial support to the Department Chair, Program Directors and faculty in each program area as well as performing administrative tasks and records maintenance for the college and dental clinic patients. The position reports to the Dean of Health Sciences, but day‑to‑day operations are guided by the Allied Health Department Chair.

• Answer the telephone, provide information, take messages, and direct calls to appropriate personnel; greet and respond to inquiries regarding departmental matters; triage all incoming communications appropriately. Monitor all Allied Health general email accounts and triage information.
• Prepare outgoing mail; pick up and distribute incoming mail to appropriate personnel.
• Perform secretarial duties including filing, data entry, typing letters, meeting minutes, reports, memoranda, course syllabi, examinations, and proofreading all work to ensure accuracy. Maintain strong knowledge of all Microsoft Office programs.
• Assist in the preparation and analysis of reports as requested.
• Update departmental social media page communications and information as needed.
• Copy and collate documents as needed.
• Assist with work orders, purchase orders, supply requisitions, conference travel requests, invoices; order office supplies as requested.
• Assist with scheduling and organizing various department and program events including Advisory Committee Meetings, program orientations, student recruitment activities, extracurricular activities, and the program accreditation process.
• Utilize artificial intelligence (AI)-enabled tools and software to support administrative operations, including drafting correspondence, organizing information, scheduling, data entry, document preparation, meeting summaries, workflow efficiency, and other responsibilities, while ensuring accuracy, confidentiality, and compliance with institutional policies, procedures, and applicable regulations.
• Perform other duties as assigned.
• Regular attendance on campus is required for this position.

• Maintain and update external contracts for student clinical and practicum experiences.
• Assist with confirming student clinical placement and processing documentation for clinical rotations.
• Maintain student and clinical compliance with vaccine requirements as required by the State of Michigan.
• Communicate with all department clinical coordinators regarding clinical facilities that may have contracts with student requirements beyond the State of Michigan guidelines. Align internal policies to align with state requirements and update internal forms as necessary.
• Oversee administration of ViewPoint Screening (Health Documents Portal) for all Allied Health programs (DEN, MED, RAD, MRI, CT, MAM, PTA, SUR, and SP) and maintain updated information for student communication and records.
• Maintain up-to-date knowledge of vaccination schedules as recommended by the CDC and State of Michigan immunization recommendations.
• Maintain student CPR certification files and communicate with students and faculty as necessary regarding any compliance issues.
• Handle sensitive…