DeTour Area Schools school Secretary

Building Secretary

The DeTour Area Schools K-12 building secretary serves as the primary administrative support to the Building Principal and functions as the front-line ambassador for the school. This role ensures the smooth daily clerical, logistical, and communicative operations of the building.

Job Summary:

The Building Secretary manages the main office, coordinates administrative tasks for school leadership, maintains accurate student and staff records, and fosters positive community relations with families, staff, and visitors.

• Office Management & Reception Front Desk Ambassador:
  Greet visitors, verify identification, issue badges, and manage building security entry systems.
• Communications Lead:
  Answer multi-line phones, route calls, take detailed messages, and distribute daily school-wide announcements.
• Mail & Logistics:
  Sort and distribute incoming mail, freight deliveries, and interoffice communications.
• Student Data & Information Systems Attendance Tracking:
  Manage the student information system (SIS) to record daily absences, tardies, and early check-outs.
• Records Management:
  Maintain cumulative student files, process new student enrollments, and coordinate official transcript transfers.
• Reporting Compliance:
  Compile data and generate building-level state, federal, and district compliance reports.
• Administrative & Staff Support Principal Support:
  Manage the Principal's calendar, coordinate meetings, and type official correspondence.
• Substitute Coordination:
  Log staff absences, secure substitute teachers using automated systems (e.g., Frontline/Aesop), and orient substitute arrivals.
• Financial Services:
  Process purchase orders, manage building activity accounts, collect student fees, and reconcile timesheets.
• Other Duties as Assigned Emergency Assistance:
  Serve as a secondary responder for the school clinic by administering basic first aid, ice packs, or prescription medications when the school nurse is unavailable.
• Event Logistics:
  Assist with the organization, room setup, and coordination of special school events, picture days, and assemblies.
• Crisis Management:
  Support administration during drills or active emergencies by carrying out duties listed in the school's Emergency Operations Plan.
• Student Supervision:
  Temporarily assist with monitoring students in the main office, cafeteria, or bus loading zones during peak operational constraints.
• Cross-Department Backup:
  Cross-train to provide administrative coverage for the Guidance, Library, or Athletics departments during high-volume periods.
• Operational Tasks:
  Perform any other variable tasks required by the Building Principal or district administration to ensure operational continuity.

Qualifications & Skills Category Requirement Details Education High School Diploma or equivalent (Associate degree in business/office administration preferred). Experience 13 years of clerical experience, preferably in a K-12 school or fast-paced public environment. Technical Proficiency with MS Office/Google Workspace and student management software (e.g., Skyward). Compliance Deep understanding of student data privacy laws, including FERPA guidelines . Clearance Must pass a mandatory criminal background check and other checks Physical Demands Environment :
High-interrupt environment with moderate-to-loud noise levels. Stamina :
Ability to sit or stand for extended periods and lift/move boxes up to 3050 pounds