Executive Secretary

At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities.

Learn more higan.gov/LEO.

This position provides executive support for the Bureau Director of the Michigan Occupational Safety and Health Administration (MIOSHA). The role includes full range of administrative and executive support activities such as maintaining the Director’s schedule, arranging travel, processing incoming mail and responding to inquiries on the Director’s behalf, attending quarterly managers meetings, and providing guidance to division supervisors on the Director’s behalf.

The position also serves as backup to the agency personnel liaison as needed.

Possible remote/hybrid schedule based on performance and operational need, but all work must be performed in Michigan.

If you currently reside outside of Michigan, you must relocate to Michigan to perform duties.

• Maintain Director’s schedule.
• Arrange travel itineraries.
• Process and respond to incoming mail and inquiries.
• Attend and contribute to quarterly managers meetings.
• Provide guidance and counsel to division supervisors on the Director’s behalf.
• Serve as backup to the agency personnel liaison.

• High school diploma or equivalent.

• Six years of administrative support experience, including advanced administrative support work (at least three years equivalent to advanced level E8, Secretary E8 or Legal Secretary E8); or two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.

• All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and must disclose any personal and financial interests that may conflict with official duties.
• All newly hired state employees are required to submit and pass a pre-employment drug test prior to appointment, and may be subject to criminal, fingerprint-based, and driving record background checks.
• The Michigan Department of Labor and Economic Opportunity participates in E-Verify and will provide the federal government with your Form I-9 information to confirm eligibility to work in the U.S.