Environmental Administrative Assistant

Environmental Administrative Assistant

Department: Geoenvironmental

Employment Type: Full Time

Location: Lansing, MI

Reporting To: Jessica Trainer

Compensation: $20.00 - $21.00 / hour

The Mannik & Smith Group, Inc. (MSG) is a people focused, award‑winning, full‑service consulting firm that offers a wide array of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying and construction support. Our talented staff of more than 650+ professionals deliver integrated planning, design, engineering and construction solutions.

Due to MSG's continued growth, a new opening is available for an Environmental Administrative Assistant to assist with our projects in Lansing, MI!

Candidates for this position will be working in a collaborative team environment embedded at a client's office location supporting environmental programs throughout the state of Michigan. This opening supports the mail processing team, which is responsible for receiving, sorting, scanning, and digitally processing incoming paper mail to ensure documents are accurately routed and available within digital records systems.

• Prepare paper documents for scanning and electronic processing.
• Scan and upload documents into the appropriate electronic records management system.
• Review scanned documents for quality, completeness, and accuracy.
• Organize and maintain electronic files and records.
• Assist with document control and information management activities.
• Perform copying, filing, and other administrative support tasks as needed.

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively in a fast‑paced professional office environment.
• Basic computer proficiency and comfort working with electronic document management systems.
• Previous experience with document scanning, mail processing, records management, or administrative support is preferred.

• 401(k) w/ company match
• Health insurance w/ HSA option, Vision, Dental, Life
• Flexible schedule

• Paid time off
• Referral program
• Tuition reimbursement
• Catalytic Coaching - Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work!

It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws.

The base salary range for this role is indicated in the posting. This range reflects the company’s good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.