Executive Secretary

Responsibilities

This position serves as confidential secretary/management assistant to the Director of the Corporations Division for the Corporations, Securities & Commercial Licensing Bureau. The position performs a full range of management assistant and secretarial duties. Duties include coordinating the office management activities for the division and making recommendations regarding improving efficiency. Provide management support for Director of the Corporations Division, including receiving, transmitting and processing privileged or confidential information to pre‑authorized individuals;

make arrangements and collect materials for meetings and conferences; attend meetings representing director’s viewpoint; assist in creating and revising forms and recommend or propose changes to procedures, formats and standards for office correspondence.

Educational level typically acquired through completion of high school.

Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.