Administrative Assistant

The Administrative Assistant provides high-level, day-to-day support to the Senior Director(s) and the Senior Management team of the assigned department.

This position is a key member of the office support team, which promotes consistency in core duties under the guidance of the Executive Administrative Assistant.

Levels of support will vary between departments based on prioritized needs, requiring the ability to multi-task on a regular basis.

Michigan Virtual is looking for an
Administrative Assistant
who is organized, resourceful, tech-savvy, and energized by helping people and teams succeed. From coordinating calendars and events to supporting leaders, managing details, and keeping projects moving, you’ll play an important role in the work we do to advance K–12 education.

If you’re someone who
anticipates needs, solves problems, and takes pride in getting the details right
, we’d love to hear from you!

Michigan Virtual is a Lansing-based nonprofit 501(c)(3) corporation where every employee contributes to advancing K-12 education through digital learning, research, innovation, policy and partnerships. We believe that we have a responsibility to innovate K-12 learning by designing systems that are more flexible and more equitable to meet the needs of all students, no matter their situation. We employ over 300 full- and part-time teachers, professionals, and other staff who like to have fun at work and are committed to making a difference for students, educators, and families in the state of Michigan.

Our Strategic Plan outlines our strategic priorities to support Michigan’s K-12 systems through 2030.

is to Maximize learning and teaching by bringing together the best in people and technology.

to Be Michigan’s leader for innovation in education.

are:

Put Learners First, Act with Integrity, Champion Diversity, Commit to Excellence, and Cultivate Creativity.

We believe in a culture of caring. A people-first culture that strives to make every employee feel welcome, heard, valued, and empowered to contribute while also maintaining a healthy work-life balance.

Find out more about our culture, workplace, and benefits that support our employees.

As a non-profit organization that received funding from the State of Michigan, we give preference to residents of Michigan in hiring decisions.

• Coordinates support for administrative functions and activities of the Senior Director, Senior Management team, and the Directors in each department and the teams, such as scheduling meetings, creating agendas, and other administrative support.
• Coordinates and completes travel in the travel management platform for the assigned departments.
• Works closely with department leaders in small and large event planning that includes internal and external guests.
• Reviewing of the Statewide Catalog course review for accuracy.
• Works closely with department leaders to assist with scheduling and projects as assigned.
• Updates tasks, projects, and reports in the project management software in collaboration with all teams.
• Facilitates and maintains key relationships and interactions across departments on behalf of one or more executives; ensures positive and productive internal customer relations.
• Maintains up-to‑date individual and program departmental calendars, including coordinating telephone conferences and video and web conferencing.
• Replies to general information requests professionally with accurate information.
• Composes general correspondence, memos, charts, tables, and graphs; proofreads copy for spelling, grammar, and layout, making appropriate changes; and is responsible for accuracy and clarity of final copy.
• Assisting with the execution of department contracts. Creates, organizes, and manages documentation and files as needed, including invoices, contracts, MOUs, purchase order…