Ebersole - Health Officer & Operations Lead

Health Officer & Operations Lead

The Lansing School District serves over 10,000 PreK-12 students across 25 school buildings in the increasingly diverse urban community of Lansing, MI. We are unique compared to other districts because of the wide variety of exciting and innovative educational options from which families and staff members can choose. All of Lansing School District's team members are dedicated to our mission to provide an excellent education to all students in a safe and nurturing environment.

In pursuit of this mission, we are looking to hire a Health Officer & Operations Lead.

The Operations Coordinator is a multifaceted, year-round role that serves as an essential operational backbone of Ebersole Environmental Education Center. This position supports the daily administrative functions of the Center, provides health and wellness oversight for all visiting student groups during day camp and overnight camp programming, and serves as the on-site residential coordinator — living on the property and serving as a first point of contact for after-hours needs, facility concerns, and site security.

This role is ideal for a mission-driven individual who thrives in a dynamic, outdoor environment, has a passion for youth and education, and brings organizational precision, health training, and community-minded living to their work. The position requires a high degree of flexibility, self-direction, and a genuine commitment to the safety and wellbeing of the students, staff, and guests the Center serves.

Part I — Administrative Assistant Duties

The Administrative Assistant responsibilities support the day-to-day operational efficiency of the Center, ensuring that scheduling, communication, records, and logistics run smoothly across all program areas.

General Administration

• Serve as the primary point of contact for incoming inquiries from schools, groups, families, and community partners via phone, email, and in person
• Manage the Center's master scheduling calendar for all day camp, overnight camp, school group, retreat, and rental bookings
• Process group registrations, confirmations, transportation reservations, and health forms
• Maintain organized, up-to-date filing systems for program records, participant files, staff documentation, compliance and licensing materials
• Prepare and distribute pre-arrival materials, welcome packets, and program itineraries to visiting groups
• Support the Director with reporting, grant documentation, board communications, and organizational correspondence
• Order and manage inventory of office supplies, program materials, health supplies, and facility consumables
• Assist with marketing and communications, including social media, newsletters, and website updates as directed
• Coordinate logistics for staff onboarding, training events, and all-staff meetings

Compliance & Records Management

• Maintain all required licensing documentation including staff files, health records, training certifications, and inspection reports
• Track and ensure timely renewal of all required certifications, licenses, and permits
• Coordinate submission of corrective action plans, licensing reports, and regulatory correspondence
• Maintain accurate camper and participant records in compliance with all applicable state regulations
• Support annual licensing inspections by preparing documentation and ensuring file completeness

Part II — Health Officer Duties

The Health Officer responsibilities ensure the physical health, safety, and wellness of all campers, students, and guests during day and overnight programming. This role is a required position under Michigan camp licensing rules and must be staffed by a certified, qualified individual.

Health Screening & Monitoring

• Conduct health screenings for all incoming overnight campers within the first 24 hours of arrival, including medication check-in, health history review, and physical observation
• Monitor the daily health and physical status of all campers and staff throughout each program session
• Identify and appropriately respond to illness, injury, behavioral health needs, and special medical considerations
• Maintain a designated,…