Executive Assistant

About DTMB:

The Department of Technology, Management and Budget (DTMB) supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems.

The Department of Technology, Management and Budget (DTMB) supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems.

This position provides full range high-level administrative and executive support to the DTMB Agency Services General Manager (GM) supporting DTMB, State Budget Office (SBO) & Office of Retirement Services (ORS) Natural Resources ( DNR), Environment, Great Lakes and Energy (EGLE), and Agriculture and Rural Development ( MDARD). Acting as a key liaison between the GM and Business Relationship Managers (BRM), staff, and external partners.

The role requires limited guidance and demonstrating considerable sound judgment, discretion, and the ability to manage sensitive matters independently.

Key responsibilities include managing the GM’s and BRM’s calendar, shared calendars for GM area, coordinating meetings and travel, preparing executive communications, and maintaining control of key correspondence and records. The position also leads and supports clerical staff within the GM’s area of responsibility, ensuring smooth coordination and consistent administrative practices across the team.

This position will often work with the Business Relationship Managers, leading and owning several related activities. Strong communication skills and managing expectations are crucial skills.

View the Position Description here:
Senior Executive Management Assistant 11

• Strong knowledge of office operations, administrative procedures, and workflow coordination
• Familiarity with State of Michigan (SOM) Records Management practices and retention policies
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other collaboration tools
• Skilled in drafting, editing, and formatting professional correspondence, reports, and meeting materials
• Excellent command of English grammar, spelling, punctuation, and business writing standards
• Ability to manage executive calendars, schedule meetings, and coordinate travel and logistics
• Knowledge of organizational structure, staffing, and internal communication protocols
• Ability to interpret and apply policies, procedures, and guidelines to unique or complex situations
• Strong interpersonal and communication skills, with the ability to interact professionally at all levels
• Ability to handle confidential and sensitive information with discretion and sound judgment
• Experience mentoring and guiding administrative staff in best practices and office procedures
• Ability to anticipate executive needs and proactively manage priorities and follow-ups
• Skilled in managing digital and physical filing systems for efficient document access and control
• Ability to assess inquiries and route them to appropriate contacts for resolution
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Demonstrated understanding of the GM’s leadership style, priorities, and decision-making approach
• Ability to remain flexible and responsive in a fast-paced,…