Project Coordinator

We are seeking a Project Coordinator to provide executive administrative and operational support for the Head of Regulatory Operations & Market Enablement. This role combines day‑to‑day administrative responsibilities with project coordination, reporting, and technical support to help structure, track, and communicate work across the function.

• Executive Administrative Support:
  Manage calendars, meetings, and expense reporting for the Head of Regulatory Operations & Market Enablement.
• Project & Work Management Support:
  Build and maintain reporting (e.g.,  boards) to track priorities and deliverables across the Regulatory Operations & Market Enablement function.
• Reporting & Dashboard Support:
  Create and maintain reporting (e.g., Power BI) and structured outputs used to share information such as carrier codes, approvals, and status with the field.
• Ad Hoc Operational Support:
  Provide flexible support for planning, coordination, and operational tasks as the function continues to scale and mature.
• Organizational & Planning
  
  Skills:
  
  Strong ability to manage calendars, tasks, and priorities in a fast‑paced, executive‑support environment.
• Technical & Tool Proficiency:
  Experience building and maintaining work management tools (e.g., ) and creating reports or dashboards (e.g., Power BI).
• Attention to Detail:
  High level of accuracy in administrative work, reporting, and information management.
• Communication
  
  Skills:
  
  Clear written and verbal communication skills for coordinating with leadership and cross‑functional stakeholders.
• Adaptability:
  Comfort operating in a build‑phase environment where processes and needs continue to evolve.

• Bachelor’s degree in Business or a related field, or equivalent experience in administrative, operations, or project support roles.
• 2+ years of experience providing administrative, operations, or project coordination support, preferably in a professional services or regulated environment.
• Proficiency with reporting or dashboard tools (e.g., Power BI or similar BI platforms) is strongly preferred.
• Experience with work management tools (e.g., ) is a plus.
• Experience supporting senior leadership and handling confidential information is a plus.

Base salary range: $65,000 - $85,000, determined by experience and location.

This role is classified as [non‑exempt/exempt] under the Fair Labor Standards Act (FLSA). Employees are eligible for a discretionary bonus.

• Medical, dental, and vision insurance, including healthcare savings and reimbursement accounts.
• 401(k) retirement plan.
• Flexible Paid Time Off and paid parental leave.
• Life and Disability insurance.

Reasonable adjustments:
We are committed to providing reasonable accommodations and adjustments such as flexible hours or hybrid working to ensure the role aligns with your needs. If you require accommodations we will work with you to facilitate them.