Buyer - Purchasing

Job Title:

Buyer - Purchasing

Job Category:
Professional and Technical

Organization: SC-Clinical Category Management/Procurement

Location:

Central Billing Office-Clinton

Reviews requisitions for all hospitals, clinics, academics, and research areas. Issues purchase orders for the organization and collaborates with receiving and asset management for prompt delivery. Provides requisition center training, ongoing support, and troubleshooting for the requesters. Interacts with Category Management, Value Analysis, Contracts Administration, and the Supply Chain Data team to provide savings to the organization and support the item master integrity.

Investigates and resolves invoice discrepancies and vendor disputes.

Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of purchasing processes, vendor relations, or inventory management experience.

N/A

• Knowledge of MS procurement laws and UMMC policies and procedures.
• Skill in the use of computers and related software applications.
• Verbal and written communication skills.
• Skill in interacting diplomatically with persons of various educational, social, and cultural backgrounds.
• Troubleshooting and problem resolution skills.
• Ability to establish and maintain effective collaborative working relationships with requesting departments.
• Ability to ensure compliance with applicable procurement and organization regulations, policies, and procedures.

• Approves special requisitions for goods and services for all hospitals, clinics, and academic and research departments in compliance with MS state procurement laws and UMMC policies and procedures.
• Issues purchase orders for all patient care and research consumables, capital equipment, bill-only implants, office supplies, and time and material service agreements in accordance with MS State Procurement Laws.
• Verifies and documents purchase authority to satisfy audit requirements on all purchase orders.
• Advises, trains, and assists faculty, staff, and students with new and existing procurement procedures and with functionality and use of Lawson requisition center.
• Coordinates with vendors, requesting departments, faculty, staff, and students regarding status of purchase orders, deliveries, and problem resolution.
• Interfaces with information systems to troubleshoot and resolve system and software problems.
• Collaborates with accounts payable to resolve daily PO/invoice discrepancies, ensures timely invoice payment, and resolves vendor disputes through researching GPO contracts and vendor pricing agreements, and communicating with vendors, receiving department, requesting departments, and data management team.
• Collaborates with Category Management and requesting departments to provide savings to the organization and improve process flows.
• Collaborates with data management team to support contract, catalog, pricing, and vendor updates in the Lawson item master.
• Submits P1s through MS department of finance for sole source approvals and trade-in approvals.
• Facilitates the return process for the organization by collecting all required documentation and issuing Lawson return authorizations and chargebacks for credit transactions.
• Mantains competency to effectively utilize core information systems, such as Workday ERP system;
  Electronic Data Interchange partner; GPO contracts web platforms; ECRI institute;
  Openmarkets; MAGIC; and med/surg, clinical lab, research, and non-acute care distributors' web platforms; MS excel, and other related applications required to perform buyer job duties.
• Mantains records and files.

Requires frequent exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold, occasional handling or working with potentially dangerous equipment, constant exposure to biohazardous conditions such as risk of radiation exposure, blood borne pathogens, fumes or airborne particles, and/or toxic or caustic chemicals which mandate attention to safety considerations, occasional travelling to offsite locations,…