Student Assistant - Records - Office, Lansing

Position Overview

This position assists Records Maintenance staff with the duties to accurately and efficiently maintain active Central Office prisoner records; add new commitment files to the file tracking system; sort and file large volumes of file material; track file movement; assist other users in locating files when necessary; retrieve and distribute requested prisoner files for users throughout the building. The position also functions as back‑up for Record Storage, Records Discharges, and the Mail Room when necessary.

Student Assistant positions are considered permanent non‑career positions until college graduation and are eligible to work up to 129 hours per month (including the summer months, even if you are not enrolled in classes). These positions accommodate college class schedules. The student must provide current evidence of enrollment or acceptance to an educational institution and three signed letters of recommendation. These must be included as attachments on the application.

Current enrollment in high school, vocational or technical school, or post‑secondary educational institution.

No specific type or amount is required.

• Knowledge of terminal digit and straight numeric filing helpful but not essential.
• Ability to follow instructions, work as part of a team, communicate well with others, follow chain of command and be flexible when priorities and procedures change as the needs of the Department change.
• Some knowledge of terminology and subject matter in the area of work to be performed.
• Some knowledge of office equipment or materials used in the work.
• Ability to use a computer.
• Ability to follow oral and written instructions.
• Ability to learn the work of the agency.
• Ability to communicate effectively with others.
• Ability to maintain favorable public relations.

New hires, including returning employees after more than two years, will complete Non‑Custody New Employee Training (NCNET) either 40 or 80 hours of initial in‑person training based on offender contact level and job classification. All new employees will complete additional online training to successfully complete their non‑custody new employee training.

The Department of Corrections may screen out job applicants who have been convicted of a felony. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment until satisfactory completion of any sentence imposed, including parole or probation. As part of the ethical standards, all employees are required to report any possible conflict of interest and be prepared to respond to questions related to the information in the application.

Ethical Standards and Conduct information is available but no form is required.