Food Service Event Coordinator

Position Overview

West Ottawa Public Schools seeks a highly organized and service-oriented Event Coordinator to support district-wide events, concessions, and food service operations. Responsibilities include coordinating event logistics, overseeing concessions and banquet-style operations, managing inventory, supporting vendor coordination, and ensuring high standards of customer service, cleanliness, and food safety. The position reports to the Food Service Director and begins on August 1, 2026.

• Coordinate and execute district-wide events, concessions, and banquet-style operations.
• Assist with preparation and setup for event needs, including food and beverage coordination.
• Perform opening and closing procedures for events and facilities.
• Ensure district standards for cleanliness, customer service, food safety, and product quality are consistently met.
• Verify inventory before and after events and assist with inventory tracking and ordering processes.
• Coordinate with vendors and assist with deliveries, supplies, and operational needs.
• Support and oversee event staff and volunteers during district events.
• Assist in maintaining equipment and recommend repairs or replacements as needed.
• Fill in as needed in other food service roles to support department operations.
• Assist in additional Child Nutrition and food service responsibilities as directed.
• Maintain accurate records and communicate effectively with staff, vendors, and community partners.
• Be available to work evenings and weekends based on event schedules.
• Perform other duties as assigned in support of district operations.

• Associate’s or Bachelor’s degree preferred, or equivalent experience in hospitality, event coordination, food service, or related field.
• Minimum of two years of experience in event coordination, concessions, hospitality, or food service operations preferred.
• Experience leading teams, volunteers, or event staff preferred.
• Serv Safe certification or ability to obtain certification.
• Strong organizational, communication, and problem‑solving skills.
• Ability to manage multiple tasks in a fast‑paced environment.
• Ability to operate technology systems including Microsoft Office and inventory/order tracking systems.
• Demonstrated commitment to customer service and collaboration.
• Ability to work effectively in a culturally and economically diverse environment.

Ability to lift up to 40 pounds and perform physical duties associated with event setup and operations.

• Supportive and collaborative professional community.
• Competitive compensation and a comprehensive benefits package.
• Opportunities for professional growth and leadership development.
• Innovative programs and resources that empower staff and students.

• Exempt status.
• Flexible schedule based on district event needs.