Human Resources Manager- Lansing Center

Human Resources/Payroll Coordinator

The position assists in composing, preparing, and reviewing departmental reports, data, and audits on a monthly, quarterly, and annual basis to ensure accurate accounting and reliable information for planning, expenditure projections, and forecasting. It is responsible for maintaining strict employee and organizational confidentiality in accordance with organizational, local, state, and federal laws, regulations, and policies. Duties include accurately preparing, maintaining, and balancing employee wage worksheets—including taxes and deductions—and performing data entry using accounting software to process payroll.

The position ensures the timely and accurate transmission of payroll funds, payroll taxes, and all required deductions. It also manages benefit enrollment and cancellation processes for newly hired and separated personnel.

The role coordinates confidential and accurate recordkeeping, data entry, documentation, and filing of all personnel and payroll changes, including promotions, transfers, leaves of absence, new hires, separations, pension calculations, and other administrative functions. It assists in compiling and documenting employee data for census reporting and recordkeeping related to benefits, insurance, workers' compensation, pension plans, unemployment, OSHA, leave programs, and employee hours.

The position participates in applicant screening, reference and background checks, interview scheduling, and hiring processes, serving on interview committees as needed and in compliance with all applicable guidelines. It ensures proper administration of employee manuals and collective bargaining agreements as they relate to payroll and HR functions, while maintaining confidential operational and recordkeeping processes.

Additional responsibilities include coordinating accurate and timely employee separation processes, collaborating with management and bargaining unit personnel to ensure compliance with collective bargaining agreements, and compiling confidential data for HR, payroll, tax, pension, and unemployment reports, including preparing schedules for annual audits. The role ensures a safe, harassment‑free environment and compliance with OSHA standards and all relevant laws, including FMLA and ADA.

It assists in coordinating organizational services with community organizations as it relates to community engagement and participates in committees, meetings, and special events. The position conducts regular inspections of personnel and payroll files, processes, equipment, and supplies, sharing findings with the General Manager to maintain accuracy and efficiency. It also assists with organizational and departmental audits as directed.

The position requires flexibility for irregular schedules, including evenings, weekends, and holidays, and may involve assignments outside the listed job specifications. It requires ongoing knowledge of departmental policies, procedures, safety guidelines, and programs. The role is responsible for compiling, coordinating, and reporting documentation to agencies such as UIA, OSHA, ADA, ERISA, COBRA, HIPAA, FMLA, and ACA, while staying informed of regulatory updates.

It participates in confidential investigations of employee complaints, processes unemployment insurance claims and disputes, and participates in hearings as needed. The position reconciles benefit invoices, resolves discrepancies, and adheres to all departmental and organizational policies. Attendance or travel may be required for off‑site meetings or events, and other duties may be assigned.

Marginal responsibilities include staying informed about industry, payroll, and HR trends; researching best practices and policy developments at local, state, and federal levels; and maintaining familiarity with the Greater Lansing region to enhance employee, customer, and guest services.

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable…