Assistant Project Manager

ABOUT GILLESPIE GROUP

Creative Solutions. Positive Change.

Gillespie Group specializes in the management, development, and reimagination of residential and commercial real estate properties throughout the state of Michigan. We don't just develop and manage buildings - we create energy and foster innovation through our 5-Star Experience . Driven by a relentless creative spirit and a passion for reinvention, Gillespie Group is here to make a difference one inspiring project at a time.

With more than three decades of experience, we've built a portfolio of over 2,000 multifamily homes and 810,000 square feet of commercial-retail space. We believe in adapting to Michigan's changing needs and constantly rethinking our approach to offer residents and businesses the best possible experience. At Gillespie Group, we're working to rejuvenate Michigan by investing in the communities and creating interconnected neighborhoods that promote efficiency, growth, and positive change.

For additional information about Gillespie Group, please visit  or connect with us on Facebook , Instagram , and Linked In .

OUR CORE VALUES

• Positive Team Players - We are here by choice and passion. We respond with positivity, credit goes to the team, we work hard and play hard, we are focused on the success of our customers, investors and team.
• Creative Solution Oriented - We are trailblazers. We invent and reinvent when called on, we are a catalyst for change - always looking ahead, we listen, we respond, we act.
• Industrious - We've got grit. We are driven and hardworking, we do more than is expected, we are resourceful - we work the problem, we work until the job is done, not until the clock chimes.
• Knowledgeable - We know our shit. We are champions of our skill, we live, eat and breathe what we do, always learning, we are growth minded - in constant pursuit of improvement.
• Trustworthy - We do the right thing when no one is looking. We are reliable, we do what we say, we support one another.

POSITION SUMMARY

The Assistant Project Manager is a champion of internal coordination, external vendor engagement, and timeline tracking for real estate development projects. The Assistant Project Manager plays a vital role in supporting the planning, execution, and delivery of projects led by the Business Development and Project Management teams. This role is responsible for managing timelines, coordinating team communications, preparing project reports, and ensuring deliverables are tracked and met.

KEY RESPONSIBILITIES

Development & Construction Project Management

• Assist in managing commercial real estate development and construction projects from pre-development through completion. This includes schedule tracking, leadership reporting, risk prediction, and quality control.
• Track project schedules, budgets, bid packages, financing milestones, permitting, and construction progress to ensure projects remain on schedule and aligned with ownership goals.
• Coordinate with internal teams, municipalities, consultants, architects, engineers, contractors, and ownership groups throughout the development process. Meeting recaps, follow up, and minutes as required.

Procurement, Bidding & Vendor Coordination

• Create bid scopes for Development Manager/VP of Dev review and approval
• Coordinate competitive bidding efforts for construction projects, including soliciting bids, leveling proposals, reviewing scopes, and assisting with contractor selection.
• Weekly site visits and reporting back to Manager and VP of Development.
• Third Party vendor support including schedule management, success criteria, and cost containment
• Organize and maintain contracts, proposals, permits, insurance documentation, and construction-related correspondence.

Financial Analysis & Reporting

• Support project underwriting and financial analysis including proformas, development budgets, operating projections, and capital planning.
• Assist in preparing investment summaries, lender packages, development proposals, investor presentations, and ownership reporting materials.
• Maintain organized digital project files including budgets, construction documents, schedules, status reports, and financing documentation.

Meetings, Communication & Team Coordination

• Coordinate and facilitate internal and external project meetings, contractor walkthroughs, inspections, and development updates.
• Capture and distribute meeting notes with action items, deadlines, and responsible parties to maintain accountability across project teams.
• Support communication between development, construction, accounting, leasing, and ownership teams to ensure alignment across active projects.

Process Improvement & Systems Management

• Support implementation and management of project tracking systems, reporting tools, and development workflows.
• Identify opportunities to improve internal processes, communication, project tracking, and operational efficiency across the development and construction teams.
• Assist in maintaining standardized procedures for bidding, construction…