Promotional Products Coordinator

Position Summary

The Promotional Products Coordinator serves as a vital resource for our sales team by researching promotional products, developing innovative recommendations, coordinating project details, and managing vendor communications. This role requires a combination of creativity, organization, attention to detail, and exceptional customer service.

Promotional Product Research & Sourcing

• Research promotional products based on client goals, event themes, branding initiatives, and budgets.
• Develop creative product recommendations that deliver unique and impactful solutions.
• Utilize ASI, ESP, and supplier networks to source products and identify innovative options.
• Stay current with industry trends, new product releases, and supplier offerings.

Project Coordination

• Prepare promotional product presentations and research proposals for the sales team.
• Coordinate product sample requests and orders.
• Monitor sample shipments, returns, and associated expenses.
• Track project timelines and provide regular status updates.
• Maintain accurate research logs, project documentation, and supplier records.

Vendor & Supplier Management

• Serve as the primary liaison with suppliers and vendors.
• Obtain product information, pricing, lead times, and availability.
• Build and maintain positive vendor relationships to support client needs.

Sales & Marketing Support

• Assist with promotional product website tools and marketing initiatives.
• Manage promotional product catalogs, displays, and sample inventory.
• Support the sales team in delivering exceptional customer experiences and successful project outcomes.

Preferred

• Associate degree in Business, Marketing, Communications, or a related field; equivalent experience will be considered.
• Previous experience in promotional products, marketing, customer service, sales support, purchasing, or project coordination.

Required Skills

• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• High attention to detail and strong follow-through.
• Proficiency with Microsoft Office, Microsoft Teams, and web-based applications.
• Ability to learn ASI, ESP, and supplier-specific systems.
• Creative problem-solving skills and a passion for helping customers find the right solutions.

• Positive, team-oriented attitude.
• Self-motivated, dependable, and adaptable.
• Naturally curious and eager to learn about emerging trends and products.
• Strong customer-service mindset.
• Ability to work independently while collaborating effectively with sales, operations, and vendors.

• Compensation starts at $40,000 - $50,000
• Health, dental, and vision insurance
• Paid time off and company holidays
• 401(k) opportunities
• Professional development and training
• Collaborative and supportive team environment