Project Administrator

About Atkinson

Building our nation's infrastructure since 1926, Atkinson provides innovative design and construction solutions for heavy civil projects. We are committed to safely delivering complex, quality projects while building long-lasting, collaborative relationships with our clients.

The Project Administrator serves as the support for construction projects and is a primary liaison between operations, corporate finance, and certain external parties. This highly visible and fast-paced position is involved with financial reporting, compliance, and processing responsibilities over projects ranging in size from $20 million to $1 billion in contract value. This position acts as the primary point of contact for communications and responsibilities related to the craft workforce.

• Assist with trade/craft payroll processing, collection of timecards, and coding. Work with the payroll team on adjustment checks, pay increases, terminations, and per diem packages

• Process field new hires at the jobsite (dispatching, arranging first day paperwork, drug testing, and safety training)

• Review certified payroll from subcontractors, manage late certified payroll, and resolve delinquent or missing items directly with subcontractors

• Certify and submit Atkinson's certified payroll to the owner and DIR

• Submit and track additional paperwork as required (tax with holdings, fringe benefit statements, etc.)

• Process purchase orders and pay project invoices within 30 days of receipt - 3-way match, batching, and coding

• Assist with new vendor setup

• Assist with monthly pay application (invoice to owner, subcontractor payments, lien waiver collection, and tracking).

• Create, update, and maintain various reports and tracking spreadsheets

• Document control (scanning/uploading documents)

• Create billing packages with backup for change order work for reimbursement by the owner

• Assist with insurance certificate tracking

• Support general office management and maintain /order office supplies

• Assist with job site equipment management and inventory control

• Support relationship management with suppliers, subcontractors, and clients

• 1-3 Years of administration/accounting experience

• Demonstrated experience in billing, document control, and purchasing

• Commitment to maintaining data accuracy and timeliness in processing and delivery

• Attention to detail

• Proficient in Microsoft Office, specifically MS Excel and MS Word

• Experience in Textura, SAP, LCP Tracker or Coupa is preferred but not required

• Able to work well with others, take direction, and work independently

• Experience working on large-scale construction projects in a similar role is preferred but not required

The Physical Side of the Role:
This is an active, hands-on role. You can expect to be on your feet frequently, navigating active job sites with uneven terrain, stairs, ladders, and hoists. The work is physically demanding and requires a full range of motion, including bending, kneeling, and reaching. You’ll need to be comfortable frequently lifting and carrying materials up to 25 pounds, and occasionally up to 50 pounds.

This role requires the ability to communicate effectively, as well as visual acuity for reading plans and inspecting work. The role does include desk time in the office that may require prolonged periods of sitting for tasks like computer work, document review, and meetings.

Your Work Environment:
You’ll spend a significant amount of your time on active construction sites, which means being adaptable to all kinds of weather and moderate to loud noise levels, and comfortable in elevated or confined work areas with moving mechanical equipment and with the fast-paced nature of a project in progress. You will also spend time in a typical office setting with moderate noise levels.

Your safety is our top priority, and you ll be expected to follow Atkinson Construction's safety policies and procedures, and all applicable laws, at all locations.

This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to…