Office Associate, Senior - College of Arts & Sciences Dean's Office

College of Arts & Sciences Dean's Office Senior Office Associate

Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside College of Arts & Sciences Dean's Office; administratively supervise comprehensive office operations and support staff for the College of Arts & Sciences Dean's Office.

Independently interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations. Provide guidance on policy and procedure to students, faculty, and staff.

Perform complex problem resolution, serving as a resource for College of Arts & Sciences staff, faculty, and students.

Assist with, and provide leadership for, event planning activities for college events, including several large events, as well as recurring smaller events.

Perform accounting duties to include procurement card reconciling, purchase order submission and payment, reimbursement submission, invoice submission, interdepartmental transfer processing, and oversight of the payment of monthly bills.

Support College committees, providing research to compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.

Create and/or maintain complex records systems and/or databases, including management of Arts & Sciences Course Action Proposals and student documents.

Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.

Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.

Manage office annual calendar, including tracking and sending annual awards, correspondence, and related announcements.

Along with other staff, serve as the main office contact to include answering phone calls, responding to emails, scheduling appointments, and assisting with walk-in visitors.

Supervise work-study students and assist with the management of responsibilities of the Office Associate.

Other duties as assigned.

Analysis/Problem Identification

Attention to detail

Consistency

Individual Leadership

Initiative

Quality Orientation

Work Prioritization & Management

Education:

Associate's degree or an equivalent combination of education and experience

Experience:

1 year progressively responsible work-related experience

Experience with purchasing, procurement cards, and/or purchase orders

Experience with electronic record keeping and reporting

Experience in higher education, government, or non-profit organization

Event planning experience

Excellent written and verbal communication skills

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

Cover letter

Resume or C.V.

Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

This position will remain open until filled. Complete applications received by 7/14/2026 will receive full consideration.

On-campus:
This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at  or email jobapps.

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