Executive Assistant to President - Office President

Position: Executive Assistant to the President - Office of the President
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Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

* Generous Retirement Contributions:
The State contributes 15.19% of your gross salary, and you contribute 3.93%, totaling 19.12% toward your retirement plan.

* Exceptional Health & Prescription Coverage:
Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.

* Paid Time Off:
Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.

* Tuition Waiver:
Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.

* Wellness and Employee Assistance Programs:
Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.

JOB TITLE:

Executive Assistant to the President

JOB PURPOSE:

The Executive Assistant to the President provides high-level, comprehensive administrative, operational, and strategic support to the President and the Office of the President. This role serves as a trusted partner and key liaison, ensuring the President's priorities are advanced through effective coordination, communication, and execution.

This position operates with a high degree of autonomy, discretion, and judgment, frequently handling complex, sensitive, and confidential matters. The Executive Assistant interacts regularly with senior leadership, the Board of Trustees, faculty, staff, students, alumni, donors, and community partners, and plays a central role in facilitating institutional effectiveness and executive decision-making.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Leads projects, initiatives, and daily operations within the Office of the President, ensuring alignment with institutional priorities and strategic objectives. Provide coordination and general oversight of administrative support functions, including the scheduler and events coordination roles.

* Serve as a primary liaison between the Office of the President and internal and external stakeholders, including University departments, trustees, senior leadership, and community partners; facilitate communication, resolve issues, and ensure effective collaboration.

* Exercise independent judgment in researching, analyzing, and responding to complex, sensitive, and confidential inquiries. Compile, synthesize, and interpret data; prepare detailed reports, briefing materials, and documentation to support executive decision-making.

* In consultation with the President, coordinate Cabinet meeting schedules and develop agendas, ensuring appropriate preparation materials and follow-up actions are completed.

* Draft, review, and manage executive-level communications on behalf of the President, including correspondence, presentations, and reports. Serve as the central point of coordination for outgoing communications, ensuring clarity, accuracy, alignment with institutional messaging, and appropriate distribution.

* Review and assess incoming communications, reports, and requests; determine priority, significance, and appropriate routing to ensure efficient use of the President's time and attention.

* Manage high-level visitor engagement for the President's Office, including greeting visitors, assessing access and priority, and coordinating visits for dignitaries such as Trustees, elected officials, and other distinguished guests.

* Lead collaboration with engagement and event teams to ensure coordinated support for presidential initiatives and priorities.

* Oversee and maintain official files, records, and office systems for the President's Office, ensuring confidentiality, accuracy, and compliance with institutional standards; coordinate updates to office-related web content, as applicable.

* In coordination with the Executive Director & Deputy Secretary to the Board of Trustees, support the President and Cabinet in preparation for and participation in Board of Trustees meetings, including materials coordination and on-site administrative support.

* Prepare high-level presentations, briefing materials, and outgoing correspondence; may represent the President at meetings, events, or outreach functions, as appropriate.

* Lead and support special projects and strategic initiatives on…