Executive Assistant to President - Office President

Job Title

Executive Assistant to the President

The Executive Assistant to the President provides high-level, comprehensive administrative, operational, and strategic support to the President and the Office of the President. The role serves as a trusted partner and key liaison, ensuring the President’s priorities are advanced through effective coordination, communication, and execution.

• Lead projects, initiatives, and daily operations within the Office of the President, ensuring alignment with institutional priorities and strategic objectives. Provide coordination and general oversight of administrative support functions, including the scheduler and events coordination roles.
• Serve as a primary liaison between the Office of the President and internal and external stakeholders, including university departments, trustees, senior leadership, and community partners; facilitate communication, resolve issues, and ensure effective collaboration.
• Exercise independent judgment in researching, analyzing, and responding to complex, sensitive, and confidential inquiries. Compile, synthesize, and interpret data; prepare detailed reports, briefing materials, and documentation to support executive decision‑making.
• In consultation with the President, coordinate Cabinet meeting schedules and develop agendas, ensuring appropriate preparation materials and follow‑up actions are completed.
• Draft, review, and manage executive‑level communications on behalf of the President, including correspondence, presentations, and reports.
• Review and assess incoming communications, reports, and requests; determine priority, significance, and appropriate routing.
• Manage high‑level visitor engagement for the President’s Office, including greeting visitors, assessing access and priority, and coordinating visits for dignitaries such as trustees and elected officials.
• Lead collaboration with engagement and event teams to ensure coordinated support for presidential initiatives and priorities.
• Oversee and maintain official files, records, and office systems for the President’s Office, ensuring confidentiality, accuracy, and compliance with institutional standards.
• In coordination with the Executive Director & Deputy Secretary to the Board of Trustees, support the President and Cabinet in preparation for and participation in Board of Trustees meetings.
• Prepare high‑level presentations, briefing materials, and outgoing correspondence; may represent the President at meetings, events, or outreach functions.
• Lead and support special projects and strategic initiatives on behalf of the President, including confidential assignments, ensuring timely execution and alignment with institutional priorities.

• Service Orientation
• Influence
• Initiative
• Integrity
• Stress Tolerance
• Sensitivity

• Demonstrated ability to exercise exceptional discretion, diplomacy, and sound judgment in handling highly confidential and sensitive matters.
• Excellent organizational, project management, and executive coordination skills.
• Exceptional written, verbal, and interpersonal communication skills, including drafting executive‑level correspondence and briefing materials.
• Ability to analyze complex information, synthesize data, and prepare recommendations for executive decision‑making.
• Strong relationship‑building skills with trustees, elected officials, executive leadership, faculty, staff, students, donors, alumni, and community partners.
• Knowledge of executive office operations, protocol, and governance processes.
• Ability to prioritize competing demands in a fast‑paced, politically sensitive environment.
• Strong leadership and supervisory skills, including coaching, delegation, and performance management.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and virtual meeting technologies.
• Knowledge of university administrative policies, procedures, and organizational structure preferred.
• Ability to work independently while exercising sound judgment with minimal supervision.

• Occasional to moderate local, regional, and out‑of‑state travel;…