Office Associate - Psychology Center

University of Wyoming Psychology Center (UWPC) Office Associate

Perform advanced office and administrative/management support tasks.

Essential Duties and Responsibilities:

• Assist UW Psychology Center Director and Associate Director by investigating problems and providing resolution(s) as directed, attending UWPC meetings and providing input on office procedures.
• Perform bookkeeping duties, organize data and perform office functions as required, including managing inventories and filing systems.
• Serve as primary UWPC receptionist by answering phones, greeting and checking in clients, and managing emails.
• May perform a variety of marketing, advertising, and special event projects and tasks.
• Serve as primary IT contact and billing clerk (process and record payments), troubleshoot software problems, maintain client database and records.
• Provide training regarding UWPC policies and procedures; may provide computer application(s) and software/ training.
• Perform special projects, as directed.

Supplemental Functions:

• May assist with maintaining the UPWC webpage, ordering supplies, and reviewing and editing documents.
• Assist with revisions of forms and office procedures.

Competencies:

• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management

Minimum Qualifications:

Education:

High School Diploma or GED

Experience:

2 years progressively responsible work-related experience

Desired

Qualifications:

• Knowledge of:
  Office administration, records management, and organizational operations.
• Computer software, information systems, and website development/maintenance.
• Financial processes including budgeting, accounting, procurement, travel, and cost control.
• Inventory management and coordination of supplies, equipment, and services.
• Project management principles, tools, and workflow coordination.
• University policies, HR practices, and applicable laws, regulations, and procedures.

Skills and Abilities

to:

• Perform mathematical calculations, bookkeeping, and recordkeeping functions.
• Create, edit, and maintain written materials, policies, and procedures.
• Manage calendars, appointments, and administrative operations.
• Communicate effectively with campus and community partners, both orally and in writing.
• Maintain records, information systems, and confidentiality in compliance with applicable guidelines.
• Use departmental software, databases, and technology tools effectively.
• Develop and maintain websites and online resources.
• Provide receptionist support and research assistance.

Required Application Materials:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

Work Location:

On-campus:
This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

Work Authorization Requirements:

Work authorization sponsorship may be available for this position, however, sponsorship for H-1B work authorization or work visa is not available for this position.

Hiring Statement/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at  or email jobapps.

About Laramie:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit (Use the "Apply for this Job" box below)./