Office Associate BCPA Shared Staff Center (Music)

Office Associate - BCPA Shared Staff Center (Music)

Provide administrative and front office support to the Visual and Performing Arts Shared Staff Center. This position serves as the central main office staff for the Buchanan Center serving Visual Arts, Theatre & Dance, Music, and Fine Arts Outreach.

Essential Duties and Responsibilities:

• Perform administrative tasks and projects. Analyze, process and maintain information as required.
• Assist supervisor by researching problems and providing resolution(s) as directed.
• Perform bookkeeping duties, organize data and oversee office functions as required.
• Prepare complex reports regarding personnel staffing and budgetary requests for personnel, supplies and equipment; perform associated analysis and interpretations.
• May perform a variety of marketing, public relations, and special event projects and tasks.
• Provide training regarding department and University procedures; may provide computer application(s)/procedures training.
• Some positions may perform student academic advising.
• Perform special projects, as directed.
• May guide or supervise other office staff as required.
• Serve as the receptionist for the Buchanan Center shared staff office. Duties include answering phones, taking and disseminating messages, sorting and delivering mail, scheduling rooms, responding to department emails, manage key and locker checkout for the Theatre & Dance and Music departments. Serves as initial contact for the office by greeting visitors, answering questions or directing to appropriate resources, assisting students and faculty with forms and information.
• Provide administrative support for the Theatre & Dance and Music departments and the Fine Arts Outreach program. Duties include assisting with loading semester course schedules, serving as main contact for the CAP process, creating donor thank you letters, arranging travel for faculty, assisting with course evaluations, maintaining and ordering department and staff center supplies, contact for building work orders, and create and maintain department listservs.
• Assist others in the staff center with financial transactions. Duties include reconciling p-card expenses, creating and reconciling reimbursements, purchase orders, and assisting with statements of work.
• Position assists with and answers questions for faculty, staff, and student traffic related to all units (Music, Theatre & Dance, Fine Arts Outreach) in the building.
• Assist others in the staff center with website maintenance, graphic design, or other projects as assigned.
• As time permits, position may assist with departmental events.

Supplemental Functions:

• May assist with departmental budget planning process including research and provide/prepare financial reports.
• Assist with revision of forms and office procedures.

Competencies:

• Adaptability
• Analysis/Problem Identification
• Attention to Detail
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management

Minimum Qualifications:

• Education:
  
  High School Diploma or GED
• Experience:
  
  2 years progressively responsible work-related experience
• Required licensure, certification, registration or other requirements:
  None

Desired

Qualifications:

• Associate's degree and/or equivalent combination of education and experience
• Experience with electronic and paper record keeping
• Experience in an office or customer service role
• Experience with student information software systems
• Excellent written and verbal communication skills

Required Application Materials:

This position will remain open until filled. Complete applications received by 07/26/2026 will receive full consideration.

Work Location:

On-campus:
This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

Work Authorization Requirements:

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

Hiring Statement/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at  or email jobapps.

About Laramie:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We…