Office Associate - School of Graduate Education

Office Associate
- School of Graduate Education Job Description

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Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions:The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Paid Time Off:Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver:Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs:Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming
, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary .

JOB TITLE:

Office Associate - UW School of Graduate Education

JOB PURPOSE:

Perform advanced office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform administrative tasks and projects in support of the Dean/VP for the School of Graduate Education and all other staff members within the School of Graduate Education, which will include the oversight of all office functions; manage front desk, greet people, answer phones, schedule meetings, manage School of Graduate Education email, public relations/communications, provide guidance to students, staff, faculty and outside constituencies regarding graduate education policies and procedures, manages office supplies inventory.
• Manage all academic graduate forms procedures.
• Analyze, process, organize and maintain graduate data and communications as required. This may include assisting supervisor by researching problems and providing resolution(s) as directed.
• Event planning and coordination - includes: setting up and running Zoom/Teams meetings.

SUPPLEMENTAL FUNCTIONS:

• Provide training regarding department and University procedures; may provide computer application(s)/procedures training.
• Assist with revision of forms and office procedures.

COMPETENCIES:

• Analysis/Problem Identification
• Consistency
• Initiative
• Quality Orientation

MINIMUM QUALIFICATIONS:

Education
:

High School Diploma or GED

Experience
:

2 years progressively responsible work-related experience

Required licensure, certification, registration or other requirements: None

DESIRED

QUALIFICATIONS:

• Experience answering telephones, maintaining calendars, and scheduling appointments and group meetings
• Well-developed oral and written communication skills
• Office management skills, which includes ordering supplies and managing inventory
• Ability to develop and maintain record keeping systems and procedures
• Experience using Microsoft Suite
  - Office, Excel, Word, PowerPoint, Access, Teams and Zoom
• Experience working in higher education
• Experience coordinating events
• Experience using Student Information Systems (SIS) and financial systems, such as;
  Banner, Oracle and CMS (Salesforce)
• Experience updating website content in a content management system (CMS) or similar program
• Knowledge of University of Wyoming graduate education policies and procedures
• Knowledge of University of Wyoming hiring and financial procedures and processes
• 5 years progressively responsible work-related experience

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

• Resume or C.V.
• Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus, understanding our location is at 7,220 feet above sea level.

WORK AUTHORIZATION REQUIREMENTS
:

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at  or emailjobapps .

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