Office Associate, Senior - Energy

Office Associate, Senior - Energy & Petroleum Engineering Join  Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include4 deductible options to suit yourneeds.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.

Office Associate, Senior

Perform complex administrative tasks with discretionary authority; independently make decisions which substantially impact operations within the department. Serve as the department's front line customer service contact, helping students, faculty, staff, research associates, adjunct, donors, and varied constituents. Administratively supervise comprehensive office operations for undergraduate programs and graduate students in master's and doctoral programs

• Perform complex administrative tasks with discretionary authority; independently make decisions which substantially impact operations within the department. Serve as the department's frontline customer service contact, helping students, faculty, staff, research associates, adjunct, donors, and varied constituents. Administratively supervise comprehensive office operations for undergraduate programs and graduate students in master's and doctoral programs
• Provide administrative support for the graduate programs of the Department. With very limited guidance from the graduate coordinator, oversee all administrative aspects of the graduate programs in the Department including, but not limited to, process applications, prepare acceptance/denial documents, communicate information to incoming students, track the progress of all students, interact with the Registrar to solve problems, maintain all Department student records, prepare and edit information for the general bulletin, schedule graduate courses, assign rooms and upload them into Banner, maintain a complex database of all graduate student records, and develop needed administrative tools to further streamline Department graduate program processes.
• Oversee the Department's office operations. Under very limited supervision, administratively oversee the department's office operations, ensuring exemplary customer service, problem resolution and intra-departmental communication. Provide administrative support to the annual reappointment, tenure, and promotion process and annual faculty review process, and manage faculty searches. Hire, train and supervise student workers in the department.
• Provide administrative support for the Department leadership. Anticipate and meet the needs of the Department head, associate head, graduate coordinator, and committee chairs for administrative information including, but not limited to, prepare and process administrative documents, schedule and organize advisory board meetings, maintain a database of advisory board members, prepare minutes from faculty and advisory board meetings, maintain a donor database and prepare receipt/thank you letters, manage the distribution, collection and preparation of teaching evaluations, coordinate website maintenance, develop department newsletter, and coordinate with…