Associate Controller - Institutional Advancement & UW Foundation

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

* Generous Retirement Contributions:
The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.

* Exceptional Health & Prescription Coverage:
Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.

* Paid Time Off:
Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.

* Tuition Waiver:
Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.

* Wellness and Employee Assistance Programs:
Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.

JOB TITLE:

Associate Controller - Institutional Advancement & UW Foundation

JOB PURPOSE:

Serve as a strategic partner to the Controller in overseeing the Foundation's accounting, financial reporting, and compliance functions. This role manages daily financial operations, supports audit and tax preparation activities, and ensures the accuracy and integrity of financial records in accordance with GAAP, IRS regulations, and donor restrictions. The Associate Controller helps maintain effective internal controls, promotes operational efficiency, and prepares financial analyses, reconciliations, and reporting for final review and approval by the Controller.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Support audit and tax preparation activities by preparing schedules, reconciliations, and supporting documentation; coordinate cross-functional responses to auditor requests and proactively resolve issues to ensure timely and accurate completion of audit deliverables.

* Oversee the month-end and year-end close processes for assigned areas, including review of reconciliations, journal entries, and draft financial statements to ensure accuracy, completeness, and readiness for final Controller approval.

* Serve as a key resource for evaluating charitable contribution transactions, ensuring compliance with IRS regulations, donor intent, and documentation requirements while minimizing organizational risk.

* Provide leadership and oversight for accounting, compliance, and gift processing functions by establishing priorities, reviewing work, supporting staff development, and ensuring effective coordination across teams.

* Partner with development, advancement services, stewardship, and campus stakeholders to address complex issues related to gift classification, donor restrictions, and financial compliance matters.

* Evaluate existing processes and internal controls, identify opportunities for improvement, and implement enhancements to strengthen operational efficiency, accuracy, and compliance.

* Directly supervise a senior accountant, accountant, internal compliance auditor, and gift processing manager. Set priorities, review work, and support development, while making sure workflows are coordinated across functions.

* Support budgeting, financial reporting, and other strategic financial or operational initiatives as assigned.

SUPPLEMENTAL FUNCTIONS:

* Identify gaps in processes and controls; implement improvements to strengthen efficiency, accuracy, and compliance.

COMPETENCIES:

* Technical/Professional Knowledge

* Individual Leadership

* Analysis/Problem Identification

* Collaboration

* Quality Orientation

* Integrity

MINIMUM QUALIFICATIONS:

* EDUCATION:

Bachelor's degree in accounting or accounting information systems

* EXPERIENCE:

5-7 years of progressively responsible accounting experience, to include 2 years of supervisory experience

* LICENSURES, CERTIFICATIONS, REGISTRATIONS, OR OTHER REQUIREMENTS:

* CPA or equivalent certification

DESIRED

QUALIFICATIONS:

* Experience in nonprofit, higher education, or foundation accounting

* Experience with audits, internal controls, and compliance oversight

* Familiarity with charitable contribution regulations and donor-restricted funds

* Supervisory or team leadership experience

* Experience with financial systems such as Blackbaud Financial Edge/NXT

* Advanced Excel and financial reporting skills

* Strong knowledge of GAAP, nonprofit accounting principles, and financial reporting

* Knowledge of…