Contracts Administrator

Job Title:

Contracts Administrator

Full-Time, Remote

U.S. client business hours (with flexibility for signature/renewal deadlines)

Our client is seeking a Contracts Administrator to own the end-to-end contract lifecycle—intake → drafting/review → approval → execution → storage → obligations/renewals → reporting. This role safeguards accuracy, compliance, and timely execution while enabling business teams (legal, procurement, sales, finance, security) to move quickly on clean, enforceable agreements. You will manage templates and clause libraries, track negotiations and deviations, maintain the repository, and ensure the organization is always audit-ready.

• Run a standardized intake for contract requests (type, counter parties, value, term, governing law, data/privacy implications).
• Route to the correct workflow (new, amendment, renewal, termination) and set SLA/turnaround expectations.

• Draft and format standard agreements (NDAs, DPAs, SOWs, order forms, vendor/MSA templates, partner/reseller agreements) using approved templates and clause libraries.
• Redline in Microsoft Word (Track Changes) against playbooks; escalate non-standard terms to counsel (e.g., indemnity caps, liability carve-outs, IP ownership, data security, termination rights, SLAs).
• Maintain a deviations log capturing what changed, why, and who approved.

• Coordinate approvals per approval matrix (legal, finance, data privacy/security, Info Sec, procurement, exec).
• Ensure commercial terms align with pricing/quote and budget approvals; confirm vendor onboarding artifacts (W-9, banking, insurance/COI) and compliance attestations.

• Manage e-signature via Docu Sign or Adobe Sign; verify signer authority and signature blocks; finalize fully executed copies.
• Store executed agreements in the CLM/repository (e.g., Ironclad, Icertis, Contract Works, Agiloft, Conga, SharePoint) with complete metadata (counter party, value, term, auto-renew, jurisdiction, data processing, security addenda).

• Track key dates (renewals, termination windows, notice periods, price-increase triggers, deliverable milestones).
• Maintain obligation registers and send proactive reminders to owners; coordinate amendments/renewals on schedule.

• Verify required regulatory and policy clauses (e.g., GDPR/CCPA, HIPAA BAAs, SOX/PCI-DSS where applicable).
• Ensure templates and process controls are followed; maintain an audit trail for approvals, deviations, and signatures.

• Deliver weekly/monthly dashboards: cycle times, SLA adherence, % executed on standard terms, renewal pipeline, deviations by clause.
• Train business users on request intake, template use, and repository search; maintain playbooks and template versions.

• Partner with Legal/Procurement to update playbooks, rationalize templates, and automate workflows (CLM optimization, self-service NDAs, standard DPAs).
• Continually improve data quality and searchability (tags, filters, taxonomy, retention schedules).

• Precision with language and metadata; you catch gaps others miss.
• Organized, deadline-driven, and comfortable managing high-volume pipelines.
• Confident coordinating across Legal, Finance, Security, Procurement, Sales, and Executives.
• Process-minded—naturally builds scalable workflows, playbooks, and SOPs.

• 2+ years contracts administration or legal operations experience.
• Hands-on with CLM/repositories (Ironclad, Icertis, Contract Works, Agiloft, Conga, SharePoint/Drive).
• Strong Microsoft Word (Track Changes), Excel/Sheets (trackers, pivot filters), and PDF tools.
• Familiarity with core contract constructs (indemnity, limitation of liability, IP, confidentiality, DPAs, SLAs)

• Exposure to regulated or data-sensitive environments (GDPR/CCPA, HIPAA, PCI-DSS).
• Experience supporting both buy-side and sell-side contracts.
• Template governance and clause library management.
• Basic understanding of procurement/vendor risk and…