Accounting Specialist, G14, Tax Assessor-Collector

Job Summary

This position performs technical duties in the maintenance, auditing, and reconciliation of all accounts held by the Tax Assessor-Collector; assists in the preparation of personnel attendance and payroll records; and supports bookkeeping department functions.

Major Duties

* Monitors and reconciles bank accounts pertaining to the Special Inventory Tax-Escrow and Special Inventory Tax-Exclusive Bank Accounts.

* Performs fund transfers that pertain to the SIT/VIT penalty/interest Fees and late fees.

* Writes and cuts out checks for the Special Inventory Tax-Escrow and Special Inventory Tax-Exclusive Bank Accounts.

* Provides bank account balance for Special Inventory Tax-Escrow and Special Inventory Tax-Exclusive Bank Accounts.

* Investigate any SIT/VIT discrepancies and report them.

* Records SIT/VIT daily financial totals.

* Runs and prints SIT/VIT reports on a daily, weekly, monthly, yearly, or at a certain time frame.

* Monitors and reconciles bank statements and accounts pertaining to the City of El Cenizo, City of Rio Bravo, WCAD Business Rendition, Drainage District, Laredo College, State Highway, and other entities.

* Monitors and reconciles old bank statements and accounts, such as the old VIT (Vehicle Inventory Tax), Liquor License, Motor Vehicle and Property Tax Internet, and Motor Vehicle and Property Tax Voucher.

* Prepares paperwork and submits reports based on any discrepancies.

* Requests and issues refunds based on any discrepancies.

* Distributes and collects United Way contribution forms from employees.

* Distributes and collects employee sick pool forms.

* Verifies teller cash, check, and credit card receipts; resolves discrepancies.

* Prepares daily cash deposit for the bank.

* Oversees and confirms daily cash deposit pick by the Armored Car company.

* Scans and indexes checks, credit card receipts, and electronic checks.

* Assist in the printing out of daily financial fund reports.

* Assists in cash fund exchange for the Tax Office Mini Vault.

* Assists in end-of-day teller credit card close-outs.

* Assist in collecting end-of-day teller statues.

* Assists in the resolution of complex out-of-balance errors.

* Balances cashboxes and teller vouchers.

* Performs any other duties as assigned.

Knowledge, Skills, and Abilities

* Advanced knowledge of generally accepted accounting principles.

* Advanced knowledge of internal auditing principles and practices.

* Advanced knowledge of information management skills and practices.

* Advanced knowledge of cash management principles.

* Advanced knowledge of reconciliation principles.

* Advanced knowledge of internal control principles.

* Advanced knowledge of modern office practices and procedures.

* Advanced knowledge of county and departmental policies and procedures.

* Advanced knowledge of county payroll policies and procedures.

* Advanced knowledge of computers and job-related software programs.

* Advanced skill in interpreting, understanding, and applying financial reports.

* Advanced skills in adaptability, time management, and flexibility.

* Skill in the use of such office equipment such as a computer, scanner, fax machine, copier, and cash register.

* Skill in oral and written communication.

* Skill in Microsoft Word and Excel.

* Ability to communicate orally and in writing in the English language and orally in the Spanish language.

Minimum Qualifications

* Must have a high school diploma or GED from an accredited institution.

Supplemental Information

Complexity/Scope of Work

* The work consists of related, varied accounting, auditing, and technical duties. The need for accuracy contributes to the complexity of the position.

* The purpose of this position is to perform varied accounting, auditing, and technical duties related to the department's bookkeeping functions. Successful performance contributes to the efficiency and effectiveness of those functions.

Physical Demands/Work Environment

Occasionally

* Remaining in a stationary position, often standing or sitting for prolonged periods.

* Adjusting or moving objects up to 2 pounds in all directions.

* Assessing the accuracy, neatness, and thoroughness of the work assigned.

* Working in noisy environments.

Constantly

* Communicating with others to exchange information.

* Repeating motions that may include the use of wrists, hands, and/or fingers.

* Sedentary work that primarily involves sitting/standing.

Other Requirements/Information

* Must possess a valid and current Texas Driver's License or a Texas Identification card.

* The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.

* This position is covered by Civil Service; therefore, is subject to the Civil Service Rules and Regulations in addition to all other Webb County policies.

Valid Texas Driver's License
* * If the applicant holds an out-of-state license, a State of Texas Driver's License must be obtained prior to employment.

Webb County provides a…