Sr. Administrative Assistant; A262308-1 Financial Task Force FY

Provides administrative and clerical support. Schedules appointments, assists with special projects, and maintains updated records of contracts and other relevant correspondence.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job‑related tasks other than those specifically presented in this description.

• Receives and processes invoices in an efficient and timely manner requests quotes from vendors and assists with billing questions or concerns.
• Assists with development and implementation of department records‑management program, including efficient processing, recording, filing, and retrieval of necessary materials.
• Maintains inventory of office/janitorial supplies and fire equipment for the department; ensures department personnel have necessary items.
• Prepares and maintains records and files of fire personnel; types memorandums, statements, letters, reports, and other documents.
• Screens office visitors and telephone calls; receives and routes incoming mail; provides information and responds to complaints.
• Performs related work as required.

• Department policies, procedures, and practices.
• Public relations and communication.
• Basic accounting principles and financial management such as budget preparation and cost monitoring.
• Modern office procedures and methods including computer use, ESO Solutions Software, and WebEOC Software.
• English grammar, spelling, and punctuation.

• Planning, organization, and time management.
• Adaptability to perform a variety of duties and shift between tasks of differing nature.
• Customer‑service delivery.
• Ability to receive and follow directions from a supervisor.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to establish and maintain effective working relationships.
• Ability to meet schedules and deadlines.
• Confidentiality of information and professional boundaries.
• Clear and effective oral and written communication.
• Strong planning and organizational skills.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous and routine work.
• Valid Texas Driver License and a clean driving record.
• Compliance with all City of Laredo policies and procedures.
• Good health and physical condition sufficient to perform all duties of this position.

Physical Effort Requirements

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Occasional exposure to unpleasant environmental conditions and/or hazards; occasional outside work.
• Frequent exposure to unpleasant environmental conditions and/or hazards; majority of work performed outside or with exposure to risk.
• May require lifting up to 10 pounds occasionally, minimal force frequently, and may involve pushing, pulling, or moving objects, including the human body.
• Sedentary work involving sitting most of the time; walking and standing required only occasionally.

Work Environment Locations

• Never: street environment (near moving traffic), construction site, confined space, warehouse environment.
• Seldom: outdoor environment.
• Frequently: vehicles.
• Often: office or similar indoor environment.

Exposures

• Never: individuals with known violent backgrounds, extreme cold (below 32°F), communicable diseases, moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals or substances, loud noises (85+ decibels such as heavy trucks, jack hammers, construction).
• Seldom: individuals who are hostile or irate, extreme heat (above 100°F).

Travel

Never: national or international travel.

Frequently: local and regional travel.

• Bachelor's degree in Business Administration, Public Administration, or related field from an accredited college or university.
• At least five (5) years of experience in high‑level administrative support.

• Valid Texas Driver License. If holder of an…