Office Administrator​/Receptionist

Job Type: Full‑time

SUMMARY:

Perform Administrative duties for our main office located in Laredo, Texas.

• Greeting clients, answering the telephone, and making follow‑up calls
• Assisting Executive Administrator in processing of payments
• Preparing correspondence, scheduling meetings, and making travel arrangements
• Ordering office supplies
• Maintain inventory of office supplies and materials
• Maintaining electronic and paper filing systems
• Maintaining an office database and preparing reports
• Mail distribution within the office
• Prepare packages for delivery
• Perform clerical/administrative assignments in accordance with established procedures and under general instruction
• Time management
• Online research for special requests
• Performing other duties as assigned

• Education:
  
  High school diploma or equivalent required
• Experience:
  
  Must have at least one (2) years’ experience as an Administrator or front desk receptionist
• Skills:
  
  Attention to detail, punctuality, critical thinking and problem‑solving, thoroughness, organization, communication skills & confidentiality, analyzing information, PC proficiency/Microsoft/other software programs, data entry skills, general math skills and some finance skills
• Licenses/Certifications:
  
  Must have a current driver’s license and a satisfactory driving record

• Sit for long periods of time
• Lift 10–50 lbs. of files, plans, office supplies, or similar items
• Constantly use fingers and hands when dialing/answering the telephone and operating a computer or other office machinery such as a copy machine, scanner, and computer printer
• Ability to hear average or normal conversations and receive ordinary information through verbal communications in person or detect objects in and around job site over the telephone
• Average, ordinary visual acuity necessary to prepare or inspect documents; operate a computer or other office machinery; or
• Walk short distances on slippery, even, and/or uneven surfaces
• Stand, bend, stoop, kneel, crouch, twist, turn, or crawl

• Majority of work is performed in an office atmosphere located inside a building with no hazardous or significantly unpleasant conditions
• May require infrequent job site visits involving performing work in outdoor weather conditions with exposure to extreme cold, heat, and noise depending upon project site
• May travel locally during the workday

• Adhere to the highest standards of ethics, integrity, professionalism, and discretion
• Project a courteous, professional and positive approach with clients, subcontractors, employees, and authorizing agencies while providing prompt, efficient, and accurate assistance
• Follow and exchange basic instructions, information, and guidelines
• Make decisions based on experience or knowledge with minimal supervision
• Participate in training and development opportunities offered to maintain construction-related software and safety knowledge
• Adhere to and perform functions according to company and OSHA safety guidelines
• Maintain regular, timely, and predictable attendance
• Represent the company in a professional manner to callers and visitors