Administrative Assistant, G12, Sheriff's Department

This position is responsible for providing clerical and customer service support for department operations.

• Provides customer services; answers the telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Processes employment paperwork; maintains personnel files.
• Processes workers' compensation and FMLA documentation.
• Prepares daily deposits.
• Assists in the management of inmate property.
• Operates the AS400 system to process inmate bookings.
• Processes inmate medical claim documentation, including indigent care documentation.
• Prepares spreadsheets and other reports.
• Assists in providing services to victims of crimes; refers to community resources.
• Makes copies and sends faxes.
• Processes criminal history requests.
• Processes offender records and reports.
• Prepares offender transport.
• Perform any other duties as assigned.

• Knowledge of county and departmental policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of county and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of standard office equipment.
• Skill in oral and written communication.
• Ability to communicate orally and in writing in the English language and orally in the Spanish language.

• Must have a high school diploma or GED from an accredited institution.
• Must have one ( 1 ) year of clerical work experience.
• Must be able to type 30 wpm.

• The work consists of related clerical duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide clerical support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations.

Occasionally

• Ascending or descending ladders, stairs, scaffolding, ramps, and poles.
• Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 50 pounds in all directions.
• Operating motor vehicles or heavy equipment.
• Driving a County vehicle or a personal vehicle for County business.
• Working in low temperatures.
• Working in high temperatures.
• Working in outdoor elements such as precipitation and wind.
• Working in noisy environments.
• Working in hazardous conditions.
• Working in poor ventilation.
• Working in small and/or enclosed spaces.
• Working in adverse environmental conditions is expected.
• Light work that includes carrying objects up to 20 pounds.

Constantly

• Communicating with others to exchange information.
• Repeating motions that may include the use of wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.

• Must possess a valid and current Texas driver's license.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• This position is covered by Civil Service; therefore, is subject to the Civil Service Rules and Regulations in addition to all other Webb County policies.

Valid Texas Driver’s License
* If the applicant holds an out-of-state license, a State of Texas Driver’s License must be obtained prior to employment.