Administrative Assistant; COO

Position: Administrative Assistant (COO)
JOB DESCRIPTION:

Prepares, maintains, and distributes various reports, records, requisitions, and other documents pertinent to the department's daily operations.

SUPERVISION:
Directly supervised by the Chief Operating Officer (COO).

TYPICAL PHYSICAL DEMANDS:
Requires prolonged sitting stooping and bending. May require moving up to 25 pounds. Requires the use of office equipment, such as computer terminals, telephone and copiers, etc.

FUNCTIONS AND RESPONSIBILITIES:

* Receives, reviews, prioritizes, and distributes interoffice mail, emails, phone messages, etc.

* Interviews, screens, and refers callers; answers various inquiries; provides information on Center's services and functions; determines the nature of problems/complaints and refers to appropriate individual and/or department.

* Assists with the coordination of travel arrangements for COO and others. This includes the following:

* Registration fees for participants

* Hotel and Flights, if applicable

* Per diem rates

* Preparation of Travel

Requisition

* Timely follow up on Travel Check distribution

* Transposes and coordinates the following monthly meetings for Chief Suite staff:

* Three (3) Provider Meetings (Medical, Dental and Behavioral Health)

* P&T Operational

* P&T Executive

* IT Governance

* Business Continuity

* Others when applicable.

* Prepares standing item reports for the previously mentioned meetings.

* Orders, verifies receipt of, and maintains department's office equipment and supplies

* Creates letters, emails, and other materials; composes and edits on screen, and prepares final copy of reports and correspondences.

* Assists the COO in completing timecards for their direct reports.

* Actively participates in the Employee Recognition Committee by attending monthly meetings, events, etc.

* Develops, maintains, and updates the department's filing system.

* Performs other duties as assigned.