TPWD - Administrative Assistant V; Office Manager

Position Overview

Under the direction of Park Management, this position performs advanced (senior‑level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned.

May supervise the work of others to include performance reviews, onboarding, off‑boarding, personnel actions and time entry. May provide information and assistance to the public. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

• 20% Administrative Support
  • Prepare, edit, and distribute correspondence, reports, forms, and documents in consultation with HR and site/regional leadership.
  • Respond to inquiries, explain and disseminate information concerning agency or divisional programs, procedures, regulations, or policies.
  • Conduct administrative reviews of reports, documents, or summaries to ensure completeness.
  • Perform administrative edits to data in charts, graphs, and/or databases.
  • Operate electronic mail systems and coordinate flow of internal and external information.
  • Perform, organize, and administer travel arrangements for management.
  • Plan, coordinate, and facilitate meeting locations and preparation of presentations as required.
• 40% Purchasing, Accounting and/or Budgeting Duties
  • Assist supervisor or upper management with data needed for budget preparation.
  • Accurately monitor and maintain budget tracking system as requested.
  • Review expenditure history, analyze trends, and assist with forecasting as requested by supervisor or other management staff.
  • Maintain accounting system for revenue tracking and reporting.
  • Review purchase request documents for accuracy to ensure purchasing compliance.
  • Enter data related to purchase orders, requisitions and procurement card transactions into system of record.
  • Maintain procurement card logs, receipts and other related documents as needed.
  • Make purchases with a state procurement card when authorized.
  • Collect revenue and ensure fiscal control policies are accurately implemented.
• 25% Supervisory Duties and Personnel Management
  • Supervise the work of others to include performance reviews, onboarding, off‑boarding, personnel actions and time entry/approval.
  • Coordinate and assist with developing job postings and screening applicants.
  • Answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees.
  • Monitor and track employee timesheets for completeness.
  • Prepare and monitor leave reports for supervisor as requested.
  • Assist with interview processes in coordination with division and agency protocols.
  • Coordinate system access and deactivation for new/separating employees and coordinate equipment and uniform assignment/retrievals.
• 10% Other Division Specific
  
  Job Duties
  • Provide customer service to provide information and assistance to site visitors/public.
• 5% Marginal
  
  Job Duties
  • Perform additional duties as assigned.
  • Comply with Agency, Division and Department rules, regulations, and procedures.

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60‑day waiting period.

View our Benefits page.