Program Manager; DPT Program

Job Title

Program Manager (DPT Program)

Laredo, Texas

Staff

$43,909.08 annually

The Program Manager (DPT Program), under direction, plans, organizes, directs, and manages day-to-day activities, developing and implementing procedures for the administration of the program.

• Plans, organizes, directs and manages day-to-day activities, developing and implementing procedures for the administration of the program
• Assists in developing strategic plans and goals to support the program
• Assists with the development and production of materials designed for the program
• Develops and conducts programs including leadership training, conferences, seminars and workshops
• Supervises program support staff and student assistants
• Assists with yearly budgetary and contract processes, prepares vouchers, purchase orders and requisitions, and coordinates with accounting personnel and other support staff
• Researches, develops and writes white papers, grant applications and prepares presentations
• Maintains and develops communications between partners by attending meetings and conference calls

• Assist the Program Director with administrative duties of the Department including budget management, preparation of accreditation and university reports, new faculty/staff orientation, tracking faculty workloads, and other requested tasks
• Direct phone calls, greet guests, provide facility tours and program admission information to prospective students
• Download and score student applications from PTCAS and schedule verified applicants for interviews
• Provide follow-up correspondence to each applicant as needed, based on admission decisions provided by the program faculty
• Schedule faculty meetings and other appointments/meetings with Program Director as needed; record, transcribe, and distribute minutes from these meetings
• Manage the program’s website as well as the program information pages on PTCAS
• Maintain a calendar of events and departmental class schedule for the DPT program and distribute to appropriate program personnel and/or students
• Maintain a current electronic format of all Department of Physical Therapy handbooks
• Assist with the design, distribution, and analysis of electronic surveys used for programmatic assessments
• Maintain program files and help prepare reports related to students, faculty, the curriculum, graduate outcomes, and accreditation
• Coordinate faculty travel and processes purchase orders through approved vendors; submit work orders and IT help requests as needed using the online system
• Track program revenues and expenditures, including renewal of annual subscriptions, and reconcile any discrepancies with the Business Office as needed
• Maintain office supply inventory needed to operate the DPT program
• Assist the Director of Clinical Education as needed to renew clinical contracts and keep clinical information files up to date
• Assist students with finding information and procuring resources needed to support their educational success
• Help plan and coordinate special events such as new student orientation, White Coat ceremony, and graduation; reserve facilities and order catering as needed

• Education – Bachelor’s degree in Business Administration or Healthcare Administration
• Experience – Five years of related experience (an equivalent combination of education and experience may be considered)
• Knowledge of Word processing, spreadsheet and database applications
• Prior experience with academic software systems, budget and database management, and other computer and videoconferencing technology is highly desirable
• Prior experience in external accreditation in any healthcare field
• Multitask and work cooperatively with others
• Effective verbal and written communication skills
• Strong interpersonal, leadership, problem solving and organizational skills
• Maintains attention to detail and utilizes sound judgment

General office environment.

• Evening and/or weekend hours may be required
• Position requires on-campus, face-to-face interactions
• Position requires maintaining a regular schedule of attendance on campus and in the workplace

The Texas A&M University System is an Equal Opportunity, Veterans, Disability Employer.