Program Specialist I

Job Title Program Specialist I Agency Texas A&M International University Department Dept, Fine & Performing Arts Proposed Minimum Salary $17.54 hourly Job Location Laredo, Texas Job Type Staff

The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division.

• Assists in planning, developing, implementing, coordinating, and monitoring programs and services.
• Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
• Coordinates specialized program communications and marketing materials.
• Assists in the development of policies and procedures.
• Assists in the preparation and maintenance of budgets, special reports, and other documents.
• Attends meetings and conferences to discuss the progress of assigned programs.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.
• Other duties may be assigned.

• Coordinates departmental events and activities, including concerts, recitals, auditions, exhibitions, lectures, and special programs.
• Assists with scheduling facilities and managing ongoing schedule changes related to departmental programming.
• Coordinates guest artist logistics and works with university offices to facilitate contracts, agreements, and related documentation.
• Works with university offices and external organizations to support scheduling, contracts, approvals, purchasing, event logistics, and other administrative processes with minimal supervision.
• Supports departmental communications and promotional efforts in collaboration with University Public Relations, including event announcements, programs, posters, website updates and social media content.
• Serves as a point of contact for faculty, students, staff, and external partners regarding departmental events and activities.
• Maintains records, manages and monitors multiple projects, deadlines, and approvals to ensure timely completion of assigned tasks.
• Attends meetings and conferences to departmental initiatives.

• Education – Bachelor’s degree in related field such as Arts Administration, Communications, Marketing, Business, or a closely related discipline.
• Experience – No prior experience required.

• Experience
  - One year of administrative, event coordination, customer service, office support, or related experience.
• Supporting academic programs, events, or arts-related operations in a higher education or arts organization setting.

• Knowledge of:
  Word processing and spreadsheet applications.
• Ability to:
  Multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Maintains attention to detail and utilizes sound judgment.

• Knowledge of event coordination, scheduling processes, contract administration, and marketing and promotional workflows.
• Ability to coordinate multiple activities, deadlines, and administrative processes simultaneously.
• Communicate effectively with faculty, students, staff, and external partners.
• Adapt to frequent schedule changes while maintaining attention to detail and follow-through.
• Ability to support event promotion through social media and other communication channels.

• Licensing / Professional Certification – None

• Physical Requirements – General office environment

• This position generally does not supervise employees.

• Evening and weekend work may occasionally be required.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

• Salary: $17.54/hour

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide…