Community Development Program Coordinator; A263950-1 Lafayette Tiny Homes

Job Title

This position is grant funded. Therefore, it is solely dependent on the availability of grant funds.

Performs administrative and program coordination work in support of housing programs. Coordinates and monitors assigned projects and grant funded activities to ensure compliance with applicable requirements, federal guidelines, contracts, and procedures. Reviews applications, project files, eligibility documentation, invoices, and contractor payment requests for completeness and compliance. Coordinates with contracts, staff, applicants, and other partners; monitors project status, conducts project closings, and supports project closeout.

Maintains program information and responds to inquiries from internal and external contacts. Performs varied assignments requiring organization, attention to detail, sound judgment, and the ability to interpret and apply program and grant requirements.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Reviews applications and project files for eligibility, completeness, accuracy, and compliance with applicable program requirements.
• Reviews and processes contractors/sub-recipients request for reimbursements and supporting documentation.
• Assists with preparing files for review, board approvals, and the bidding process.
• Prepares loan documents and conducts project closings.
• Manages delinquent accounts.
• Inputs, updates, and monitors program activities in IDIS and other applicable systems.
• Assists with remote and/or on-site monitoring of sub-recipients.
• Coordinates and administers assigned programs, projects, or functions and monitors activities for compliance with applicable laws, regulations, policies, budgets, contracts, and program requirements.
• Monitors project schedules, required documentation, and completion of program activities; follows up on outstanding items and supports project closeout.
• Prepares, maintains, processes, and distributes program, financial, statistical, legal, and other documents necessary for the operation of assigned programs; ensures such documents and activities comply with applicable local, state, and federal laws, regulations, contracts, and program requirements.
• Provides administrative support by preparing and processing purchase requisitions, billings, and other program related documents; reviews information for accuracy and compliance with applicable policies and procedures.
• Assists with preparing correspondence, memorandums, newsletter items, status reports, presentations, and Council communications, and other documents as needed.
• Identifies operations or policy issues; gathers and analyzes information and assists in developing recommendations and methods for implementation.
• Maintains accurate program, project, financial, and grant records and filing systems.
• Serves as the representative of the program or project as required; attends meetings, committees and community events as needed.
• Responds to public inquiries and complaints and coordinates with appropriate staff to address and resolve concerns.
• Explains departmental and program operations, requirements, and procedures to applicants, residents, community groups, and other contacts.
• Coordinates and participates in special projects as directed; reviews and assists with implementing policies, procedures, and program operations, requirements, and procedures to applicants, residents, community groups, and other contacts.
• Coordinates and participates in special projects as directed reviews and assists with implementing policies, procedures, and program guidelines and communicates applicable information to staff and program participants.
• Maintains effective communication and working relationships with staff, applicants, contractors, visitors, and other business contacts.
• Reviews the eligibility, completeness, and compliance of project files for assigned programs.
• Assists with reviewing applications, contracts, leases, legal instruments, tax records, and other related documents.
• Submits eligible applications for funding; follows up on pending applications, communicates application status, and obtains additional documentation as needed.
• Assists with outreach, marketing, and public information efforts for department programs.
• Prepares purchase requisitions for materials, supplies, and services as needed.
• Processes payments, receipts, and cash deposits in accordance with the City's Cash Handling Policy.
• Assists with grant administration, audits, monitoring, reporting, and special projects as directed.
• Cross-trains and provides support to other housing programs or divisions as needed.
• Must follow all rules of telephone courtesy and customer service standards in all telephone communications.
• Will be required to drive a City vehicle for City business only.
• Performs other…