Administrative Assistant II-Associate Provost/South Campus Job Laredo area,Texas USA,Administrative/Clerical

Essential Duties and Responsibilities

The Administrative Assistant is responsible for organizing and coordinating office operations and procedures to ensure the effectiveness and efficiency of the Associate Provost’s Office and the South Campus. This individual supports the Associate Provost’s efforts to provide planning, leadership, and direction for the designated area of responsibility and serves as a central point of coordination for administrative, operational, and communication activities across campus departments and services.

This position requires the ability to follow established office procedures; supervise student workers and/or clerks; perform duties as assigned by the Associate Provost, the Program Coordinator, or the Provost/Vice President of Academic Affairs; maintain office and instructional equipment; and ensure accurate and complete recordkeeping. The Administrative Assistant assists in coordinating campus processes, monitoring deadlines, tracking required documentation, and facilitating communication among departments and college offices to support the efficient operations.

The position also assists with coordinating campus events and activities, supporting personnel, and facilitating operational functions for South Campus-wide services and initiatives. This individual provides clerical, secretarial, and receptionist support, delivering excellent customer service and performing responsible work requiring initiative, independent judgment, and the ability to carry out a variety of complex functions, including prioritizing competing tasks and managing multiple responsibilities in a dynamic office setting.

The position requires attention to detail, sound organizational skills, discretion in handling confidential information, and the ability to work independently while supporting campus goals and objectives. The Administrative Assistant contributes to a respectful, safe, and professional office environment that supports Laredo College’s mission and promotes a positive experience for faculty, staff, students, visitors, and the community.

Characteristic Duties and Responsibilities

Assist the Associate Provost/South Campus Administrator and provide support to the Project Coordinator in planning, coordinating, and monitoring South Campus operations, ensuring alignment and compliance with institutional goals, policies, procedures, operational priorities, and guidelines established by the Provost/Vice-President of Academic Affairs Office.

Facilitate communication and coordination among South Campus personnel, other college offices, and external stakeholders; coordinate activities across multiple departments; monitor deadlines, track progress, and follow up on operational and administrative matters to ensure timely completion.

Perform office management and administrative support functions, including typing, mailing, answering, and directing calls, scheduling appointments, notifying departments of deadlines, greeting visitors, and providing information regarding departments, programs, the Deans’ offices, the Associate Provost’s Office, the South Campus, and the College, ensuring consistent and professional daily office operations.

Maintain confidential divisional records and filing systems, including faculty, staff, and student records; ensure accurate recordkeeping of divisional documents; and maintain an organized, effective, and efficient file management system.

Coordinate and process administrative, financial, and operational functions, including serving as a cost center clerk; monitoring budgets and tracking expenditures; preparing requisitions; assisting the Associate Provost with budget planning and preparation, ensuring accuracy and compliance with institutional budget guidelines; and managing office supply and property inventories.

Review, process, and monitor the accuracy and completeness of operational and personnel documentation, including travel requests, requisitions, employment packets, agreements, memorandum of understanding (MOUs), and other administrative forms, each supported by required documentation.

Utilize technology, software applications, and other institutional…

Administrative Assistant II-Associate Provost​/South Campus

Administrative Assistant II-Associate Provost/South Campus